Clinical Research Assistant (Pre-Medical Track) Must Speak English and Spanish

Core Duties & Responsibilities

• Administrative & Clerical Support (Primary Function)
• File, organize, and maintain study-specific documentation (paper and/or electronic) in accordance with sponsor and regulatory requirements
• Aid with preparation and upkeep of regulatory and subject-specific binders
• Scan, upload, and index documents into electronic systems
• Support document quality control by flagging missing or incomplete materials for coordinator review
• Maintain organized study folders and ensure version control of study documents
• Visit Preparation & Clinic Support
• Assist coordinators with visit preparation, including:
• Printing visit-specific worksheets and source documents
• Preparing visit packets, lab kits, and study materials
• Verifying visit schedules and required procedures
• Support exam room and workspace readiness for study visits
• Assist with inventory tracking of non-investigational study supplies (logs only; no dispensing)
• Patient Communication & Scheduling Support
• Make appointment reminder calls, texts, or emails using approved scripts and systems
• Confirm visit attendance and notify coordinators of cancellations or rescheduling needs
• Aid with basic patient logistics (parking instructions and validation, arrival reminders, general visit flow explanations)
• Shadowing & Educational Exposure (Structured Learning Component)
• Shadow Clinical Research Coordinators during:
• Study visits
• Informed consent discussions (observation only)
• Source documentation and data entry processes
• Sponsor or monitor interactions (as appropriate)
• Observe clinical workflows, interdisciplinary collaboration, and patient care environments
• Receive guided exposure to:
• Good Clinical Practice (GCP) principles
• Research ethics and human subjects protections
• Clinical trial phases and protocol structure
• Roles of investigators, coordinators, sponsors, and CROs
• Compliance & Professional Standards
• Adhere to HIPAA, GCP, and institutional confidentiality requirements
• Complete required training prior to independent task execution, including:
• Human Subjects Protection
• HIPAA
• GCP (as applicable)
• Maintain professional conduct consistent with clinical and research environments

Required Qualifications

• Must speak English and Spanish
• Current enrollment in a pre-medical, pre-health, or health-sciences undergraduate or post-baccalaureate program
• Strong organizational skills and attention to detail
• Ability to handle sensitive information with discretion and professionalism
• Reliable, punctual, and able to follow structured procedures
• Clear written and verbal communication skills
• Comfort working in clinical and administrative settings

Preferred Qualifications

• Prior experience in:
• Healthcare settings
• Research labs or academic research
• Medical offices or administrative healthcare roles
• Familiarity with basic medical terminology
• Interest in clinical research, medicine, public health, or healthcare administration
• Bilingual skills, particularly Spanish

Core Skills & Competencies

• Attention to detail and document accuracy
• Time management and task prioritization
• Professional communication with patients and clinical staff
• Ability to learn and follow SOPs and protocols
• Team-oriented mindset with ability to receive and act on constructive feedback
• Ethical judgment and respect for patient autonomy and privacy

Educational & Career Development Value

• Hands-on exposure to real-world clinical research operations
• Mentorship from experienced Clinical Research Coordinators, Director of Operations, and the Principal Investigator
• Observational learning aligned with medical and health-professional school pathways
• Foundational understanding of clinical trials, patient engagement, and regulatory compliance

Work Environment

• Clinical research site and administrative office settings
• Interaction with patients, investigators, coordinators, and research staff
• Involves long periods of standing and walking, lifting weight at 10 pounds or more, and administrative tasks