Clinical Program Coordinator II - Anesthesiology

Primary Responsibilities

• Develop, implement, and maintain comprehensive databases and files related to the program, including provider schedules, payroll tracking, and time-off records.
• Maintain program timeline including tracking deadlines and program components, as well as short- and long-term clinical staffing schedules.
• Cooky, manage scheduling of anesthesia providers (faculty and APPs) and material resources across community sites; track and manage vacation, time away, and coverage needs to ensure appropriate clinical staffing.
• Conduct or coordinate training of QGenda utilization and updates for providers.
• Collect, analyze, and disseminate program data, including staffing, payroll, and scheduling metrics. Provide input on program design.
• Support payroll processes by maintaining accurate provider schedules, tracking time worked, and ensuring alignment with departmental and organizational requirements.
• Report program data and progress to program stakeholders, including updates on clinical scheduling, coverage, and workforce utilization.
• Cooky, manage program outreach activities including acting as a liaison with community organizations, clinical leaders, providers, and main campus administrative teams; serve as a primary administrative resource for community-based providers.

Qualifications

• Appropriate experience may be substituted for education on an equivalent basis.
• Minimum Required Education: Bachelor’s degree
• Minimum Required Experience: 3 years

Knowledge – Skills – Abilities

• Knowledge of technical, business, consultation, project management, and cultural awareness.
• Strong organizational and communication skills, with the ability to manage complex schedules, payroll-related tracking, and serve as a liaison between clinical and administrative teams.
• Customer focus, building trust, communication, critical thinking, and influencing skills.

Benefits

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental.
• Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On campus Fitness Facility, offering onsite classes
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

About the Role

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

Schedule

Work requires occasionally lifting moderate weight materials, standing, or walking continuously. Work is performed in an environmentally controlled environment. Sensory Acuity Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

Pay

For a brief overview of our benefits see: Benefits Overview For a full list of positions see: MCW Careers