Clinical Procedure Supply Coordinator

Position Summary

This position is responsible for ordering, inventory and other supply activities to provide timely acquisition of all materials and/or equipment (non-Capital) and/or services for Clinical Procedure area or areas as assigned in accordance with the purchasing policies, procedures and contracts. It is also a requirement to maintain appropriate inventory levels of routine and specialty supplies for the Clinical Procedural department(s).

Core Functions

• Conducts and coordinates the activities and processes of procurement, receipt, distribution, stocking and inventory management of medical supplies and other materials for the assigned Clinical Procedure area.
• Interacts with the Finance department to monitor compliance with point of use technology systems.
• Receives requests for special order supplies and procures them for the correct patient, procedure, date, and time.
• Captures and accounts for inventory of all supplies in the assigned areas.
• Uses independent thinking to decide the appropriate inventory levels and monitors usage, shelf life and rotates stock to avoid product expiration in conjunction with inventory associates.
• Conducts routine needs analysis and determines the optimal inventory levels for each item.
• Tracks and maintains all Consignment items.
• Daily assesses upcoming schedules for procedures and other sources for future supply needs.
• Orders specialty items and coordinates the receipt, storage and delivery of these items.
• Is available after normal business hours to answer questions from the Clinical department to assist with sourcing needed supplies.
• Promotes and monitors cost containment and encourages conversion to System standardization of products and equipment.
• Works with vendors, gets quotes and makes recommendations for purchases.
• Attends system product evaluation meetings to relate the needs of the departments regarding product comparison substitution and availability.
• May also participate in the planning of supplies, equipment and materials for new construction move-ins and re-models.
• Reviews vendor sales order sheets for specialty supplies and equipment and verifies cost, quantity, usage etc. prior to payment to ensure vendor is paid in a timely manner.
• Maintains an inventory file and implant log, i.e. pace-makers, artificial joints, bone/tissue implants, etc. using the available tracking system, software and designed process.
• This work is performed based upon the individual facility needs and as agreed by Supply Chain and the Clinical department.
• Uses the MMIS system for ordering, tracking, charging and usage reporting; updates the MMIS system files and ensures compliance with all policies and procedures; provides assistance with New Technology or BCAP requests.

Minimum Qualifications

• Requires business, math and communication skills, knowledge and abilities as normally evidenced by an associates in business or procurement, or equivalent experience and training.
• The position also requires skills and abilities typically acquired with 2 years of experience in a Healthcare Clinical area (Surgery, Cathlab, IR Lab, Endoscopy), materials management, or related area.
• Must possess excellent communication and organizational skills and a working knowledge of surgical supplies and equipment.
• Must be proficient with commonly used office software and have the ability to learn and adapt quickly to new software.

Preferred Qualifications

• Bachelor’s degree preferred.
• Knowledge and application of medical terminology is strongly preferred.
• Supply Management within a Clinical procedural area is preferred.
• Proficient in using Microsoft Office applications.