Clinical Placement Specialist

About The Role

The Clinical Placement Specialist supports the coordination and placement of Nurse Practitioner (NP) students into clinical rotations within the Master of Science in Nursing (MSN) program. This role is responsible for high volume preceptor outreach, managing placement data, ensuring student compliance, and collaborating with internal stakeholders to secure timely and appropriate clinical placements. The position is critical to maintaining accreditation standards and ensuring all students meet required clinical experience requirements.

Primary Responsibilities

• Cover high-volume outreach to potential preceptors, initiating and maintaining communication to secure student clinical placements
• Manage and monitor NP Preceptor email inbox, organizing and responding to inquiries within established timeframes
• Develop and maintain detailed, term-specific spreadsheets to track student placement needs, including specialty, location, and compliance status
• Cook up and coordinate student placements by tracking prior placements, current needs, and placement outcomes
• Maintain and update preceptor outreach data, ensuring accuracy of contact information, outreach efforts, and placement outcomes
• Generate weekly reports on placement progress, including student placement status, compliance issues, and outstanding needs
• Participate in team meetings to review student needs and identify placement opportunities
• Communicate placement matches and required documentation to students and preceptors
• Aid with managing Placement Graduate Assistant, providing guidance and support for outreach activities
• Support leadership within Clinical Operations and Outreach with ongoing placement and reporting needs

Knowledge, Skills & Abilities

• Strong organizational and time management skills with the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills, particularly in professional outreach and follow-up
• Proficiency in spreadsheet management and data tracking (e.g., Excel or similar tools)
• Strong analytical skills to track, interpret, and report placement data
• Ability to work collaboratively within a team environment and across departments
• Problem-solving skills and ability to manage urgent placement needs effectively
• High level of attention to detail, particularly in compliance tracking and documentation
• Ability to maintain confidentiality and handle sensitive information

Education & Experience

• Minimum: Bachelor’s degree; Healthcare administration, business administration, education, or a related field preferred
• Minimum of 1–3 years of experience in healthcare, higher education, clinical coordination, recruitment or administrative support role
• Experience with data tracking systems, Microsoft Office
• Experience working with clinical placements, healthcare providers, Medatrax, or academic programs strongly preferred