Clinical Materials Coordinator

Responsibilities

• Responsible for the purchase, storage, inventory and distribution of materials in the Operating Room.
• Devises and implements a system which assures that supplies and equipment are readily available, organized in good order for patient care.
• Reviews monthly computerized supply list for errors and rectifies errors and omissions on time.
• Orders all supplies (including specialty supplies) including the OR-Surgical inventory in SPD.
• Manage backorders and find replacements/subs when necessary. Oversees the receiving and stocking of all supplies and implants that are delivered according to procedures.
• Oversees the recall notifications and takes action when required. Processes returns as appropriate.
• Evaluation of products (new and existing) for proper use, improved product, cost saving opportunities. Defines opportunities for cost reduction that can be achieved through standardization or utilization changes. Collaborates with physicians, purchasing and contracting in negotiating contracts for supplies, equipment and services in the Perioperative Department.
• Captures charge data and participates in financial budget performance review.
• Coordinates development of department capital equipment and annual submission per defined timeline and process.
• Makes sure that all staff is informed in a timely fashion of all new products, substitutions and equipment including their location, availability and par locations.
• Coordinates the ordering, receipt and sequester for day of surgery, special order implants or other non-stock product as required, to include breast implants, bone and tissue products etc.
• Manages the new technology/new product request process for new items or equipment requested by physicians.
• Responsible for updating bin locations in EPIC system.
• Runs daily reports for implant utilization from the previous day's cases. Orders replacement implants to replenish the implants used the previous day to keep them up to par level.
• Actively participates and cooperates in nursing administrative projects designed to meet the requirements of TJC as it applies to materials. Demonstrates leadership and is responsible for keeping informed and assuring compliance with TJC recommendations related to products and equipment.

Qualifications

• Bachelors degree in Business, Healthcare Administration or related field preferred or matriculated in the required bachelor's program at the time of hire with a firm completion date.
• 3-5 years of experience in logistics/supply chain operations in healthcare environment.
• AHRMM CMRP certification required or commit to successfully complete within one year of hire date.
• Must have knowledge and skills with project management, ERP systems such as Lawson, and inventory management.
• Familiarity with operating room equipment, understanding of operating room products and their uses.
• Knowledge of the procurement process.
• Knowledge of materials management and supply chain operating and information systems.
• High level of proficiency and demonstrated effectiveness in analytical thinking and problem solving and implementing new programs related to increased departmental and organizational operating efficiency.
• Highly effective verbal and written communication skills.
• Ability to effectively manage assigned projects.