Clinical Administrative Assistant

Performance Area 1

• Supports regulatory compliance efforts by coordinating and maintaining required state licensing, certifications, and registrations.
• Responsible for obtaining CLIA certificates issued by CMS for each UHC location.
• Ensures CLIA certificate renewals for the CLR every year and CLIA certificate renewals every two years before expiration.
• Obtains waste management certificates for each new location and ensures annual renewals before expiration.
• Manages American Proficiency Institute (API) contracts, creating accounts for each new location and keeping them current.
• Keeps Radiology registration renewals current for all locations and reviews annual requests for approval.
• Creates Cardinal accounts for each UHC location, assigning account access to order medications.
• Maintains official records and documents with accuracy and confidentiality.
• Performs common and basic office duties such as answering the telephone, directing calls, emails, and faxes, filing, and more related to daily work.
• Completes common project work, such as participating on tasks requiring added assistance, helping the clinical staff, running reports, and effectively presenting to requesting staff members.
• Handles special projects as determined by scope of company changes and strategic initiative efforts.

Performance Area 2

• Screens incoming calls and correspondence and responds independently when possible.
• Organizes programs, events, meetings, or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers, and controlling event budgets.
• Prepares agendas, notices, minutes, and resolutions for meetings.
• Responds to routine external correspondence.
• Typing memos, purchase requisitions, payment requests, and other department forms and documents.
• Arranges travel plans and itineraries, and compiles documents for travel-related meetings.
• Maintains confidentiality of all corporate, personnel, and research matters.
• Attends and actively participates in all meetings (e.g., department meetings, program meetings, employee staff meetings) and other activities as required or assigned.
• Records minutes at meetings and archives them accordingly.
• Attends workshops/seminars as necessary to increase skills and knowledge to provide effective care, treatment, and/or leadership.
• Supports the overall needs of the health center by working flexible or extended hours when necessary.
• Supports the needs of the health center by traveling to other UHC health centers when department needs dictate.
• Demonstrates awareness of, and compliance with, organizational mission and objectives of UHC to provide health care access and support services for all members of the community.
• Supports their own staff development by completing the required hours of continuing education each year.

Education

• Associate’s degree in business administration or administrative practices required with a Bachelor's degree preferred.

Skills

• Four (4) years of administrative experience including one year with a health care organization preferred.
• Typing ability of 60 wpm with proficiency with Microsoft Office software preferred.
• Knowledge of health care administration practices, organization policies, procedures, and systems.
• Customer-service oriented.
• Proficient at modern office practices and procedures.
• Detail oriented.
• Highly organized.
• Positive professional insight.
• Flexibility and dependability.
• Demonstrated good problem-solving skills; sound judgment.
• Strong computer skills.
• Attention to detail and excellent follow-through on work tasks.
• Able to manage multiple tasks simultaneously.
• Excellent writing skills.
• Articulate and professional in appearance.

Pay

The hourly wage range that UHC reasonably expects to pay for the position upon hire starts at $23.10 an hour. Our salaries are dependent on knowledge, skills, and experience. In addition, our comprehensive benefits package for regular status employees includes Medical, Dental, and Vision insurance with low premium costs, Paid time off and paid holidays, 401k plan with matching contribution, Educational Assistance, Employee discounts, and more!