Client Trust Fund AP Specialist - Mojave Counseling

About the role

The Client Trust Fund AP Specialist enters invoices into the Accounts Payable module, receives and reviews Fund Requests for accuracy, and makes changes as necessary. The role maintains knowledge of electronic accounting systems and the Accounts Payable Module, trains employees on new system functionalities, and handles research, filing, and month-end duties. The Specialist also supplies accurate documentation for the Annual Audit.

Responsibilities

• Enters invoices into the Accounts Payable module
• Receives and reviews purchase orders for accuracy and makes changes as necessary
• Reviews general ledger coding for accuracy
• Prepares and issues accounts payable checks
• Maintains vendor information in the General Ledger
• Records accounts payable checks issued into the positive pay system through the banking institution
• Participates in Month End Accounting process
• Creates an individual client trust ledger in the Client Trust Account Sage System
• Monitors the ledger so that the deposit is recorded and the funds are available for distribution
• Coordinates with Case Manager to certify accurate fund requests and reporting
• Reconciles ending client fund balances each month and reviews with Case Manager on a quarterly basis, at minimum
• Maintains client fund requests and reporting for up to two years
• Manages the Client Trust Bus Pass distribution and cost allocation
• Maintains a consistent Accounts Payable upload template for department invoice distribution
• Functions effectively in a Matrix Management environment
• Completes any duties and special assignments as requested

Requirements

• High School Diploma or equivalency
• Some College or equivalent experience preferred

Qualifications

• General knowledge of accounting and understanding of general ledger accounts and how they relate to invoices, payables, and accounts receivable
• Knowledge of double entry accounting
• Knowledge of journal entries and ability to perform general ledger analysis
• Ability to prepare, analyze, and interpret monthly financial data
• Advanced skills in basic Microsoft Office products including Excel
• Moderate skills in Sage or other similar General Ledger systems

Benefits

• Clinic hours are Monday through Friday, 8AM to 5PM (actual hours may vary depending on business need)
• 12 paid holidays per year, starting with the first day of employment
• 20+ PTO days per year (depending on position)
• 3% 401(k) contribution, even if you do not contribute
• Medical, dental, and vision benefits that start the first of the month following your start date

Physical requirements

• May include standing, sitting, and/or walking for extended periods
• May include performing repetitive tasks
• May include working on a special schedule (i.e., evenings and weekends with clients)
• May include working with challenging patients and clients
• May include lifting up to 25 pounds