Client Services Assistant / Legal Support Specialist

Primary Responsibilities

• Providing exceptional client service.
• Ensuring that all calls are answered at the main reception desk and routed appropriately.
• Keeping track of all visitors, assigning offices to visiting attorneys, reserving conference rooms for meetings and associated needs for the meetings (i.e. food, technology, supplies).
• Providing administrative support on an as needed basis which includes, but not limited to, preparing expense reports, check requests, new business memos, preparing mailings and binders, editing pre-bills, maintaining electronic files, assisting with travel arrangements and scheduling meetings.

Qualifications

• 3+ years of experience working in a professional services environment.
• Strong administrative and interpersonal skills; ability to handle a high-volume desk with extreme accuracy and attention to detail; strong proofreading and solid computer skills are essential.
• A positive self-starter, excellent communication/interpersonal skills (both written and oral), a strong work ethic, professional demeanor and attire/appearance are a must, along with an adeptness to handle difficult situations tactfully.
• Ability to demonstrate initiative and can successfully multi-task and prioritize handling the workload at a very fast pace.
• Works well with all levels of staff, attorneys and departments and possesses a "can-do"/positive attitude; a team player and can adapt to changing technologies and procedures.
• Works a 40-hour work week and is required to be in office 5 days a week. Overtime flexibility required.
• Proficient in MS Office, Excel and Power Point. BA/BS degree preferred or equivalent in experience.

Pay

The expected salary range for this position is $65k - $70k. Final compensation will be determined based on several factors, including but not limited to, relevant experience, qualifications, skill set, and geographic location.

Benefits

Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.