Client Services & Administrative Coordinator

Key Responsibilities

• Provide administrative support to leadership, including calendar management, scheduling, travel coordination, and expense reporting.
• Serve as the primary point of contact for clients, visitors, and incoming communications.
• Prepare meeting materials, reports, presentations, and correspondence.
• Maintain accurate client records and documentation within CRM systems.
• Cover client onboarding, follow-up activities, and relationship-building communications.
• Plan and support client events, company meetings, seminars, and special functions.
• Aid with office operations, supply management, reporting, and special projects.
• Handle confidential information with professionalism and discretion.

Qualifications

• 3+ years of administrative, executive support, client services, or office coordination experience.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational, communication, and time-management skills.
• Ability to manage multiple priorities while maintaining exceptional attention to detail.
• Experience with CRM systems and client-facing support preferred.
• Associate's or Bachelor's degree preferred.
• Notary Public certification (or willingness to obtain) is a plus.

Schedule

Monday- Friday 8am-5pm (some flexibility)

Location

100% in office in Bloomington, MN

Pay

$22-32/hour DOE