Clerk Typist/Office Assistant (2 Positions) 2nd Shift Tuesday - Saturday, 4 p.m. to 12 a.m., and 3rd Shift Tuesday - Saturday, 12 a.m. - 8 a.m.

About the role

The Facilities Operations Department is seeking candidates to fill two permanent Clerk Typist/Office Assistant positions within the Operations Center, located at the Storrs Campus. These positions are categorized as “Open to the Public”; current UConn NP-3 employees will be given preference in the hiring process.

Responsibilities

• TYPING: Using computers, tablets and other electronic equipment, types a variety of materials from rough copy or electronic recording device including correspondence, memos, reports, forms, applications, bills and other documents and records with speed and accuracy; Reviews and corrects drafts for conformance with originals;
• ENTERS AND RETRIEVES DATA: Enters and retrieves data on computers, tablets and other electronic equipment.
• FILING: Maintains logs; Sets up and maintains records and files according to established procedures (e.g., alpha, numeric or chronological order); Searches files for information.
• CORRESPONDENCE: Prepares and sends out standard form letters making minor revisions or additions.
• REPORT WRITING: Compiles information from standard sources and prepares reports.
• INTERPERSONAL: Answers phone, transfers calls and takes messages; Receives and directs visitors; Handles routine requests for information, procedural guidelines or assistance over the telephone or in person (e.g., counter, reception and/or information desk).
• PROCESSING: Receives, sorts and distributes mail; Performs a variety of basic processing tasks (e.g., sorts, numbers, codes and files materials), reviews materials for accuracy and completeness (ensures categorical information is completed as required), makes changes per instructions or as authorized, verifies information through cross-referencing of existing computer and/or manual files or inquiries by phone or form letter to sender or other work units; Does routine posting to ledgers, account books or other records; Receives payments for licenses, bills, applications, fines and fees, etc.; Prepares, totals and balances receipts; Prepares cash transmittal/deposit slips; Types and prepares purchase requisitions, orders or billing invoices according to established procedures; Assists in or maintains inventory and orders supplies; Performs related duties as required.

Requirements

• Clerk Typist: Six (6) months as a Typist or its equivalent.
• Office Assistant: Two (2) years of general clerical work experience.

Qualifications

• Clerk Typist: Graduation from high school with coursework in typing.
• Office Assistant: College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling one/half (1/2) year of experience to a maximum of two (2) years.

Skills

• Knowledge of office procedures including proper telephone usage and filing;
• spelling, punctuation and grammar;
• Skills in typing a variety of materials;
• interpersonal skills;
• oral and written communication skills;
• in performing arithmetical computations;
• Ability to operate office equipment which includes computers, tablets and other electronic equipment;
• perform clerical tasks such as coding, sorting, alphabetizing and numeric ordering.

Benefits

A full benefits package including medical and dental insurance is available. The University offers a competitive salary, and outstanding benefits, and a highly desirable work environment.