Clerk Typist II - Sexual Health Clinic

Salary: Hourly: $20.60 || Annual: $42,848.00

About the role

This is typing and moderately complex clerical work involving typing, processing documents and maintaining information using Microsoft Office Word, Excel and Outlook functions. Answering and directing phone calls is an essential function of this position. An employee in this class performs moderately complex clerical work, which requires the utilization of typing and the processing of a variety of documents with considerable independence within standardized clerical practices. The work includes the verification of information, performing arithmetic calculations, coding and assisting the public in completing governmental forms. The employee may type correspondence, reports, transactions, transmittals and similar documents in Word, Excel and/or Outlook as part of the office, area and/or individuals assigned to them. The work is subject to periodic changes in operating procedures and requires some adaptability to shifts in work schedule and activities. Work may also involve providing training and guidance to employees regarding clerical operations. This position may function as a lead worker over a small number of clerical staff. Moderate supervision is received from a supervisor or administrator.

Responsibilities

• Performs general clerical duties of moderate complexity.
• Types letters, forms, reports, memoranda, applications and other materials from drafts, dictating machine records and oral instructions into a computer using Microsoft Word, Excel and Outlook; and may do copying of a variety of materials, lists and schedules.
• Enters data to computer databases, which may be program-specific.
• Organizes and types materials and sets up formats and layouts for booklets, pamphlets, etc.
• Composes and prepares letters and memoranda for signature by a supervisor.
• Compiles and types reports and posts information to records.
• Reviews and compares documents such as records and applications with other material for completeness and accuracy of information.
• Performs simple arithmetic computations and posts information by use of typewriter or handwriting to records.
• Maintains files in accordance with prescribed methods.
• Meets the public and answers questions not requiring technical knowledge.
• Operates copying, calculating and other office equipment.
• Performs related work as required.
• Respond to Public Health emergencies.

Requirements

• A High School Diploma or its equivalent OR an Associate's Degree in Public Health, Office Management, Business Administration or Business Management from an accredited institution.
• If claiming college education to meet minimum requirements or as part of your application, you must submit a copy of your official college transcripts. Unofficial transcripts will not be accepted.
• Must successfully pass a background check, including verification of Allegheny County Real Estate Tax status.
• Must obtain the following clearances and background checks prior to commencement of employment and as a condition of continued employment:
  • PA State Police Criminal Record Check (PATCH)
  • FBI Criminal Record Check, from fingerprinting
  • PA Child Abuse History Clearance (PACA)
• Employees will be reimbursed for costs of clearances upon start of the position.
• Residency in Allegheny County within 1 year of employment.
• Type accurately at a minimum rate of 40 words per minute.

Qualifications

• Knowledge of modern office practices, methods, and equipment.
• Knowledge of English usage, grammar, and spelling.
• Proficiency in using a computer and the following software: Microsoft Office Word, Excel, and Outlook.
• Skills in record keeping, technical files, typing, Microsoft Office, customer service, data entry, reporting, invoice processing, office equipment, proofreading, and internal communication.
• Ability to:
  • Make arithmetical tabulations, computations, and name and number comparisons with accuracy and speed.
  • Understand and follow moderately complex oral and written instructions.
  • Plan, assign, and supervise the work of a small group of employees performing routine clerical work.
  • Compose routine letters and memoranda.
  • Meet the public and handle routine non-technical questions.
  • Make minor decisions in accordance with departmental precedent and policy and apply these to daily work problems.

Benefits

• Paid holidays, personal days, vacation, and sick leave benefits.
• Medical coverage and dental benefits.
• Retirement plan, life insurance, and a deferred compensation plan after eligibility requirements have been met.
• Professional growth through training opportunities (CPR, First Aid, Public Health Preparedness, Dignity and Respect, Points of Dispensing, and more).
• Ability to advance in the county system; job security.
• Meaningfulness in daily work derived from public service.
• Eligible for federal loan forgiveness.
• Organizational commitment to ACHD’s mission to protect, promote, and preserve the health and well-being of all Allegheny County residents, particularly the most vulnerable.

Schedule

Full-Time, Entry Level. Grant-funded positions are contingent upon grant funding.

Veterans' Preference: Will be awarded to eligible candidates. Proof of eligibility (DD-214 Form or comparable military document) must be submitted for initial claim.

Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.