Clerk

About the Organization

ALCOSAN is committed to providing wastewater treatment services 24 hours a day, seven days a week. With over 60 years of continued design, construction, and operations of the sewer system and treatment plant, we now have 400+ employees serving residential, commercial, and industrial customers in 83 communities throughout Allegheny County. Our mission is to enhance the community’s quality of life and safety by protecting our rivers and streams.

Responsibilities

• Answers telephone, takes messages, and greets visitors.
• Types, scans, copies, and mails documents.
• Records and types up meeting notes.
• Performs data entry.
• Inventories and orders office supplies.
• Maintains calendars.
• Maintains paper and electronic files.
• Prepares and distributes a variety of reports, memos, schedules, and forms.
• Responsible for the operator maintenance of the copier/printer.
• Other duties as assigned.

Requirements

• High School Diploma or GED.
• 1 year of general clerical experience.

Skills

• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook, as well as other standard office software.
• Knowledge of general office practices, procedures, and administrative support functions.
• Strong business English skills, including grammar, spelling, punctuation, and proofreading.
• Experience operating standard office equipment, including computers, printers, copiers, scanners, and multi-function devices.
• Understanding of customer service principles and professional office etiquette.
• Familiarity with recordkeeping and document management practices.
• Experience with purchasing, ordering, and maintaining office supplies.
• Knowledge of filing systems, both electronic and paper.
• Ability to schedule meetings, maintain calendars, and coordinate appointments.

Abilities

• Prepare, proofread, format, and distribute correspondence, reports, forms, and other business documents.
• Accurately enter, retrieve, and maintain data in computerized systems and databases.
• Operate standard office equipment efficiently and safely.
• Prioritize multiple assignments and meet established deadlines with minimal supervision.
• Communicate effectively both verbally and in writing with employees, vendors, and the public.
• Provide courteous and professional customer service in person, by telephone, and through electronic communication.