Clerical Substitute 2026-27 SY

About the role

This position provides clerical support to assigned school sites or central administration personnel under general supervision. Responsibilities include communicating information to staff and the public, maintaining complete and accurate records, and providing information or direction as requested.

Responsibilities

• Answer incoming telephone calls to screen, transfer, respond to inquiries, and take messages.
• Assist with processing documents, forms, mailings, and materials (e.g., attendance, enrollments) to disseminate information to appropriate parties.
• Distribute materials (e.g., mail, supplies, messages) to ensure timely delivery to intended recipients.
• Monitor students in various settings (e.g., recess, hallways, transportation, lunchroom) to maintain a safe school environment.
• Prepare written materials (e.g., reports, memos, letters, envelopes, labels) to convey information about school and District activities and procedures.
• Respond to inquiries from staff, the public, parents, and students to provide information and direction as required.
• Support administrative staff with routine office tasks (e.g., photocopying, filing, sorting, typing).
• Administer minor first aid or dispense medication in the absence of the nurse.
• Substitute at schools throughout the District as needed.
• Complete further training in the District’s computer systems.
• Perform other related duties as assigned to ensure the efficient functioning of the work unit.

Requirements

• High School Diploma or GED equivalent.
• Valid State of Washington Driver’s License.
• Criminal Justice Fingerprint Background Clearance.
• Willingness to work a minimum of ten (10) days as a substitute during the school year to maintain active status.
• Availability to begin substituting as soon as possible.

Skills

• Perform basic math, including calculations using fractions, percents, and ratios.
• Understand written procedures, write routine documents, and speak clearly.
• Follow complex, multi-step written and oral instructions.
• Knowledge of age-appropriate activities, business telephone etiquette, and grammar/punctuation concepts.
• Administer first aid and operate standard office equipment.
• Adhere to safety practices, perform standard bookkeeping, and maintain accurate records.
• Use pertinent software applications and manage projects.
• Adapt to changing work priorities and communicate with diverse groups.
• Maintain confidentiality, meet deadlines, work as part of a team, and handle frequent interruptions.

Working Conditions

• Perform tasks requiring some lifting, carrying, pushing, pulling, stooping, kneeling, crouching, and fine finger dexterity.
• Job requires 40% sitting, 30% walking, and 30% standing.
• Work in a generally clean and healthy environment.

Benefits

• Hourly staff accrue sick leave at the rate of 1:40 per the Washington Paid Sick Leave law.
• Eligible for health benefits after 630 hours under conditions of the School Employees Benefits Board through the state of Washington (this position is not eligible for health benefits).

Salary follows the District’s established salary schedule for this role.