Clerical

Job Summary

The Parish Clerical Assistant provides administrative and clerical support to the parish office to ensure smooth daily operations. This role assists clergy, staff, and parishioners while maintaining accurate records and supporting parish communications in alignment with the mission of the Catholic Church.

Job Responsibilities

• Answer phone calls, emails, and greet visitors in a professional and welcoming manner
• Manage daily office tasks such as filing, copying, scanning, and data entry
• Maintain organized parish records and confidential files
• Aid with sacramental records, including recording and updating sacramental records (baptisms, marriages, funerals, confirmations)
• Prepare certificates and official church documents as requested
• Ensure accuracy and confidentiality of all sacramental documentation
• Help schedule Mass intentions, meetings, and parish events
• Cook with coordinate use of parish facilities and calendars
• Communicate schedule updates to staff and volunteers
• Support communication by preparing weekly bulletins, newsletters, and parish announcements
• Post updates on parish website or bulletin boards as directed
• Assist with mass mailings and parish correspondence

Job Requirements

• A high school diploma or equivalent (some college preferred)
• Previous clerical or office experience strongly preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organizational and communication skills
• Ability to handle confidential information with discretion
• A friendly, respectful demeanor consistent with parish values

Benefits

The Archdiocese of St. Louis Catholic Education and Formation is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.

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