Clerical Assistant - Nutrition Services

Responsibilities

• Aid management with administrative tasks such as tracking and compiling information.
• Provide general clerical and secretarial support for programs and projects.
• Prepare various reports detailing administrative information.
• Prepare basic correspondence, order supplies, and cover telephones for school location.
• Identify issues or problems and seek assistance from higher level personnel or management.
• Prepare and maintain a variety of reports, records, correspondence, and files related to assigned service, activities, and operations.
• Perform duties such as scheduling meetings and appointments, compiling data for reports, making travel and accommodations arrangements for staff.
• Compose, prepare, type, copy, file, process, mail, and transmit various routine documents.
• Maintain efficient record-keeping systems.
• May assist in preparing assigned budgets, monitoring expenditures, processing invoices, processing payroll, reconciling accounts, and preparing related financial records and reports.
• Answer the telephone, provide accurate information to callers, forward calls to appropriate personnel, take messages, and greet and assist office visitors.
• Respond to basic inquiries, routine requests for assistance, and concerns from other District departments, schools, agencies, organizations, professionals, and the public.
• Perform specialized duties particular to assigned department.
• Attend staff, committee, and District meetings as required.
• Attend training, meetings, seminars, and workshops to enhance job knowledge and skills.

Requirements

• High School degree or equivalent, with a total of 2 years’ experience.
• Proof of education, training, and/or experience is required.
• Master’s degree may substitute for 2 years of experience, and Bachelor’s degree may substitute for 4 years of experience.