Clerical Assistant

Position Details Position Information Recruitment/Posting Title Clerical Assistant Posting Number 26TM0400 Department Adult Autism Services Center Overview At the Rutgers University Graduate School of Applied and Professional Psychology, we provide the nation’s highest quality doctoral education and training, which develops outstanding practitioners and fosters personal leadership to advance the practice and field of professional psychology. Since the establishment of our Psychological Clinic in 1929 and the school’s founding in 1974, we have become the “gold standard” in the education and training of qualified and competent direct-service psychologists. The mission of GSAPP is threefold: education, research/scholarship, and public service. Its goal is to prepare well-educated, qualified, and competent direct-service psychologists who have a special commitment to direct community involvement and to underserved populations—professionals who can integrate scientific knowledge with innovation in the delivery of psychological services to individuals, families, groups, and organizations. Professionals receiving a doctoral degree in psychology should be capable of extending psychological knowledge and exhibiting the high level of analytic skills and theoretical understanding needed to use existing and emerging psychological knowledge. Posting Summary Rutgers, The State University of New Jersey is seeking a part-time Clerical Assistant for the Graduate School of Applied and Professional Psychology (GSAPP) – Center for Adult Autism Services (RCAAS). This position will provide comprehensive clerical, administrative, and front desk support under the direction of the Department Administrator, and serves as a primary point of contact for the Center, providing professional and courteous assistance to visitors, staff, families, and other stakeholders while ensuring the efficient coordination of daily clerical and administrative operations. Among the key duties of the position are the following: Manages incoming phone calls and email inquiries.Maintains records and files and prepare correspondence.Prepares meeting minutes.Assists with marketing and communications initiatives, including developing creative promotional content, supporting social media activities, taking photographs, and ensuring appropriate media releases are maintained on file.Assists with onboarding and compliance documentation.Supports event planning and coordination, participate in Center events, and assist with special projects and other operational needs. FLSA Nonexempt Salary Details $20 per hour Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coveragePaid vacation, holidays, and various leave programsCompetitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings optionsEmployee and dependent educational benefits (when applicable)Life insurance coverageEmployee discount programs Position Status Part Time Working Hours Up to 19.5 hours per week Daily Work Shift Day Work Arrangement This position requires a fully on-site work arrangement. Payroll Designation PeopleSoft Terms of Appointment Temporary Staff Appointment - Hourly Qualifications Minimum Education and Experience High school/vocational school education or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing. Certifications/Licenses Required Knowledge, Skills, and Abilities Ability to work in a busy clinic office with frequent contact with individuals with disabilities.Prominent level of interpersonal and communication skills.Must have strong attention to detail.Ability to prioritize work and multi-task.Must demonstrate a high-level of initiative.Computer literacy with use in e-mail, word processing and Microsoft Office Suite.Must be highly skilled in Microsoft Excel for spreadsheet functions.Ability to learn new databases and web-based interfaces for data entry and marketing. Preferred Qualifications Knowledge of autism spectrum disorders.Expertise in using social media and/or website design/maintenance.Knowledge and use of graphic design/marketing/social media. Equipment Utilized Physical Demands and Work Environment Busy environment with constant interruptions. Special Conditions Posting Details Posting Open Date 11/13/2026 Posting Close Date 12/13/2026 Open Until Filled No Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Douglass (RU-New Brunswick) City New Brunswick State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination. Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement Posting Specific Questions Required fields are indicated with an asterisk (*). * Do you have a High school/vocational school education or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing?YesNo Applicant Documents Required Documents Resume/CVCover Letter/Letter of ApplicationList of Professional References (contact Info) Optional Documents