Classified, Fiscal Specialist 2-Accounts Payable/Accounts Receivable

About The College

Whatcom Community College (WCC) is a public associate and applied baccalaureate degree granting institution with an accomplished faculty and staff who serve 7,604 students annually on its beautiful 72-acre campus in Bellingham, Washington. Whatcom offers transfer degrees, applied baccalaureate degrees, professional and technical training programs, basic education, job skills, and community and continuing education classes. Programs and courses are offered through in-person, hybrid, and online modalities to promote access for a diverse student population. The College is accredited by The Northwest Commission on Colleges and Universities.

About Our Community

Whatcom's campus is located in Bellingham (population 95,960). Bellingham showcases a strong commitment to education and is regularly rated on "best of the Northwest" lists. Bellingham is midway between Seattle, WA and Vancouver, B.C. Canada. The city is surrounded by the rural landscape of Whatcom County (population 226,850), which is home to a thriving network of farms and scenic wilderness. As you explore our community, you'll discover historic neighborhoods, waterfront cities, farmlands and mountain towns all within a few dozen miles of each other. Bellingham and Whatcom County are known for their outdoor activities. Whether your idea of fun is visiting galleries, watching live theater, kayaking, hiking, snowboarding, or unwinding with a good book, you'll love Bellingham and Whatcom County.

Job Summary

Whatcom Community College invites applications for the Fiscal Specialist 2 (Class Code 151F) position. The College intends to hire up to three Fiscal Specialists from this recruitment. The Fiscal Specialist 2 position supports the members of Whatcom Community College by focusing on accounts payable, accounts receivable, and related fiscal activity in the College's Business Office. This recruitment is open to ALL qualified applicants.

Reporting Structure

The Fiscal Specialist 2 reports to the Assistant Director for Fiscal Operations.

Responsibilities

Accounts Payable:

• Performs work functions related to processing payments throughout the entire payables cycle.
• Ensures purchasing authorities and approvals are in place prior to initiating procurement.
• Processes purchase requisitions and related receiving documents.
• Creates purchase orders in alignment with procurement policies and requirements.
• Processes travel expense reimbursement requests, ensuring compliance with state and institutional regulations and procedures.
• Maintains purchasing records.
• Reviews and allocates purchases to proper budgets and expense categories.
• Ensures compliance with departmental, institutional and/or granting agency policies, rules and regulations.
• Follows applicable fiscal guidelines, regulations, principles and standards.
• Monitors and reconciles petty cash accounts.
• Uses computer hardware and software to fully satisfy work assignments.
• Provides customer service to internal and external customers.
• Assists in the development of fiscal procedures.
• Performs other duties of a similar nature and skill set as assigned.

Accounts Receivable:

• Prepares, audits, verifies and processes third party sponsorship for tuition, fees, books, etc.
• Processes invoices for facility rentals and other miscellaneous charges.
• Processes, verifies, and balances payments.
• Creates and maintains related reports.
• Prepares daily bank deposits.
• Follows up with outstanding receivables, communicating and documenting interactions.
• Performs work functions related to accounting, financial reporting, and other fiscal review and analysis.
• Follows applicable fiscal guidelines, regulations, principles, and standards.
• Uses computer hardware and software to produce timely and accurate work projects that satisfy the demands of assignments.
• Provides customer service to internal and external customers, listening attentively, identifying issues, providing options in order to fulfill services, and/or exercising knowledge of laws and regulations to assist others and/or resolve complaints or conflicts.
• Assists in the development of fiscal procedures.
• Performs other duties of a similar nature and skill set as assigned.

Qualifications

Minimum Qualifications:

• Associate degree from an accredited institution or equivalent experience.
• Two years of accounting/bookkeeping experience in an office environment.
• Proficient in accounting software.
• Excellent customer service skills.
• Demonstrated ability to be detail oriented.
• Or in place of the above, a combination of education and experience that provides the candidate with the knowledge, skills and abilities to perform the responsibilities of the position will be considered.

Preferred Qualifications:

• Bachelor's degree.
• Demonstrates initiative, anticipates problems, and provides creative solutions.
• Ability to communicate clearly and effectively with individuals and groups within and outside the organization, orally and in writing.
• Strong work ethic, attention to detail, prompt and courteous.
• The ability to actively contribute to a work and learning environment that treats everyone with respect and dignity, while engaging diverse perspectives, backgrounds and experiences to enhance the College's mission, vision, and promise.
• The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.

Salary

This is a full-time, classified, WFSE (Washington Federation of State Employees) represented position. Salary is Range 43, starting at Step A, $3,917.00 per month with periodic increments to $5,111.00 per month.

Benefits

• Full benefit package including health, dental, life, long-term disability insurance and a retirement plan.
• Accrues 8 hours per month of sick leave and 11.33 hours per month vacation leave with periodic vacation accrual increases based on longevity.
• 11 paid holidays annually.
• 1 personal holiday annually after 4 months of continuous employment.
• 3 personal leave days annually after 4 months of continuous employment.
• Whatcom Community College is a qualified employer for the Public Service Loan Forgiveness program (PSLF). If you work for the College full time, have had Direct Loans and are on an eligible repayment plan, you are eligible to apply.
• Full-time employees are eligible to apply and participate in the Whatcom Community College Employee Tuition Program, which provides a tuition waiver for available and eligible WCC courses.
• Full-time employees may qualify for Washington State Paid Family Medical Leave (PFML) benefit.

Schedule

40 hours/week, Monday-Friday 8 AM-5 PM. FLSA Status: Overtime Eligible. Grant Funded: No.

Application Due Date

Applications are due by Monday, August 31st, 2026, at 5:00 pm.

How To Apply

A completed application consists of an online application and:

• Cover letter detailing relevant experience and how the applicant is prepared to meet the duties of the position.
• Current resume.
• Values statement that responds to the following prompt: Short Reflection (1 page max): One of the core values of this institution is building an inclusive and supportive campus. This core value is reflected in our strategic plan, goals and in the work that we do every day. Please describe your experience in building an inclusive environment that supports a sense of belonging.

Official transcripts of any degrees listed as part of the minimum requirements will be required upon hire, but not as part of the application process.

Mission, Vision & Promise

Mission: Whatcom Community College contributes to the vitality of its communities by providing quality education in academic transfer, professional-technical, and lifelong learning, preparing students for active citizenship in a global society.

Vision: Whatcom is a supportive community, empowering lives through education.

Promise: We transform lives through education. We accomplish this by supporting student growth, respecting student investment, embracing diversity, promoting excellence and creating opportunities.