Classified: ESS Assistant

Essential Duties And Responsibilities

• To assist site staff and parents requesting service regarding Special Education records and students in the program
• Greets and assists students and parents entering the Special Education Office for registration
• Provides information concerning programs and procedures to students, parents, and the public according to prescribed protocol
• Answers phones, screens calls, and relays messages to Special Education staff
• Creates/maintains files of Special Education records for each student according to District protocol
• Creates/maintains a database of all Special Education students at each school site and prepares reports as required
• Affords assistance with scheduling student/parent appointments, IEP's and 504 meetings
• Calls/researches other information on students new to the school site
• Translates for students and parents, (if bilingual), as needed
• Affords assistance to teachers with meeting notices and documentation required for IEP and 504 meetings
• Provides student's teachers with individualized educational plans in order to assist with compliance
• Secures timesheet signatures from paraprofessionals and department chair
• Maintains paraprofessional schedule
• Maintains quality control of IEP's before sending to District office
• Processes teacher supply requests
• Maintain confidentiality of information regarding students, staff, parents and school issues
• Provides a welcoming atmosphere for students, staff, parents and community
• Performs responsibilities in an ethical and professional manner
• Maintain punctual and regular attendance
• Perform other related duties as assigned

Knowledge, Skills And Abilities Required

• To perform the job successfully, an individual must be able to perform each essential duty satisfactorily.
• The qualifications for this job description are representative of the knowledge, skill and/or ability required.
• Education / Certificate Must possess a high school diploma or equivalent.
• Must have and maintain a valid IVP Arizona Fingerprint Clearance Card
• Experience Must possess an ability to deal effectively with matters of confidentiality.
• Must possess the ability to work cooperatively with parents, students, staff and the general public.
• Ability to function in stressful situations and respond with tact, composure and courtesy when dealing with others.
• Ability to acquire and apply information in related references (e.g., Governing Board policies and regulations, ESS procedures).
• Must be self-directed and capable of working in a collaborative decision-making management system.
• Must possess a pleasant personality and telephone manner.
• Must possess a loyalty to the school district and its philosophy.
• Must be 21 years of age or older upon hire.
• Communication Skills Biliterate/bilingual in Spanish and English, preferred.
• Excellent written and oral communication skills.
• Computer Skills Must possess the ability to operate a computer and standard office machines.
• Must possess ability to use or learn to use Individual Education Plan (IEP) software
• Ability to operate computer hardware and software in use in ESS at time of and adopted after hire (e.g., MS Word, MS Excel, PowerPoint, Publisher, and iVISIONS).

Physical Demands

• Prolonged periods sitting at a desk and working on a computer
• Ability to regularly push, pull or lift weights up to 15 pounds
• Specific vision abilities required by this job include close vision and ability to adjust focus
• Regular talking and listening is required
• Frequent standing, walking, bending, sitting

Working Conditions

• The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job.
• Must be able to tolerate a semi-private working environment
• Must be able to tolerate prolonged periods of sitting and computer work

EQUAL EMPLOYMENT OPPORTUNITY

• The District provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.
• In addition to federal law requirements, the District complies with applicable state and local laws governing nondiscrimination in employment.
• The District expressly prohibits any form of workplace discrimination or harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.