CJ24-1123 Facility Management (FAC) Specialist-Russian Speaker with Security Clearance

MAJOR DUTIES AND RESPONSIBILITIES

• Administrative Assistant (35%)
  • Receives day-to-day direction from the DOS S/FM and D/FM.
    • Assists with providing a full range of general support services including CAA and unclassified procurement operations, payroll administration, financial activities, maintaining related files and records, scheduling meetings and other general administrative and clerical duties.
    • Assists with payroll utilizing the DOS WinT&A payroll software system for both DOS Direct Hire and LES employees. Includes verifying time and attendance before submittal to FSC. Assists with consolidating bi-weekly payroll and submitting it to FSC. Maintain a "sensitive" spreadsheet detailing payroll and allowance information.
    • Meet with all new and departing employees and obtain necessary payroll and allowance information and forward the data to FSC Charleston.
    • Performs general office administrative duties such as preparing reports, tables, summaries, and other documents using standard office software.
  • Controlled Access Areas (CAA) Work Order Coordinator (30%)
    • Managing and operating work orders in the classified preventive maintenance computer system for the CAA of the Chancery building.
    • Receives, processes, schedules, and monitors work orders for the CAA of the Chancery building.
    • Stores, maintains, and saves all records, drawings, technical manuals, and building notices needed for the safety and maintenance of the CAA of the Chancery.
    • For all requirements for securely procured equipment and repair parts to support building systems in CAA:
      • Drafts or checks Requests for Procurement and submits them to GSO Procurement
      • Maintaining records of all RFPs submitted and obtaining order status updates
      • Coordinates with Secure Warehouse staff to ensure adequate stock of securely procured expendable maintenance supplies
      • Arranges pick-up of necessary items from secure receiving area or warehouse and delivery to worksite by cleared Americans.
  • Unclassified Work Order Coordinator (30%)
    • Managing and operating work orders in the un-classified preventive maintenance computer system for the non-CAA portions of the Embassy compound.
    • Receives, processes, schedules, and monitors work orders for the non-CAA portions of the Embassy compound.
    • Stores, maintains, and saves all records, drawings, technical manuals, and building notices needed for the safety and maintenance of the non-CAA portions of the Embassy compound.
  • Other (5%)
    • Performs general office administrative duties such as administrating meetings, preparing reports, tables, summaries, and other documents using standard office software.
    • Acts as backup for LES Work Order Clerk as needed.
    • Assists the S/FM & D/FM in other areas as required.

  Required Qualifications

  • Knowledge of computer programs; must be able to produce letters, reports, and presentations.
  • Must be 21 years of age or older, have completed secondary school.
  • A Top-Secret clearance and a 3/3 level in Russian are required.
  • Must be a U.S. Citizen.

  Preferred Qualifications

  • Knowledge of Facilities Management.
  • Associate degree or completion of a trades or technical school.