Civil Assistant Project Manager

About the role

The Civil Assistant Project Manager supports the Project Manager with various administrative and technical tasks to ensure the successful execution of civil construction projects. This includes assisting with financial, scheduling, contract administration, and technical management in accordance with contract requirements, project plans, engineering specifications, and corporate policies.

Responsibilities

• Aid in developing the project schedule and establishing project objectives, policies, procedures, and performance standards in accordance with job specifications, project requirements, engineering plans, and corporate policies.
• Act as a secondary point of contact with clients and assist the Project Manager in providing direction and planning for all communications necessary to meet project objectives.
• Avoids preparing proposals and negotiating revisions, changes, and additions to proposal agreements with architects, engineers, consultants, clients, suppliers, and subcontractors.
• Supports project requirements by reviewing and interpreting civil engineering drawings, specifications, contract documents, and technical requirements to support project planning and execution.
• Aids in staffing positions for designated projects using CMS internal or external hiring policies.
• Aid in tracking project metrics to ensure the project is completed safely, on schedule, within budget, and in accordance with established quality standards.
• Ensures the financial aspects of projects are managed profitably under the guidance of the Project Manager.
• Prepares and submits budget estimates, progress reports, and cost tracking reports as needed.
• Supports procurement by preparing purchase orders and requisitioning materials, supplies, and equipment from approved vendors in accordance with project specifications.
• Covers subcontractors, suppliers, and field personnel to support the successful execution of civil construction activities and ensures compliance with contract requirements.
• Visits assigned project sites to assist with field inspections, project coordination, and monitoring construction progress.
• Assists the Project Manager, Program Manager, or Senior Project Manager with tasks while acting as the QCM, SSHO, or Superintendent temporarily onsite until a permanent replacement has been hired, subject to Government approval.
• Updates the monthly Schedule of Values for Client review.
• Prepares and tracks Requests for Information (RFIs), submittals, change orders, and project documentation to support successful project delivery.

Requirements

• Demonstrates the ability to work collaboratively and support a cohesive team environment.
• Effectively represents the organization professionally in all forms of communication, including written correspondence, virtual interactions, and face-to-face meetings with clients, engineers, subcontractors, team members, and other stakeholders.
• Thorough understanding of civil construction or related technology, project scheduling, construction procedures, project contracts, civil engineering plans and specification interpretation, financial planning and tracking, and construction equipment.
• Ability to read and interpret civil engineering drawings, specifications, grading plans, utility plans, and construction documents.
• Knowledge of construction project administration, procurement, cost control, scheduling, and quality management principles.
• Proficient in Microsoft 365, Microsoft Project, and Primavera P6.
• Demonstrates the capacity to work effectively and efficiently with minimal supervision while consistently delivering quality results and effectively managing multiple priorities.

Qualifications

• A Bachelor's degree in Construction Management, Civil Engineering, Construction Engineering, or a related field and one or more years as a CMS Project Engineer or equivalent, or more than four years of similar outside civil construction project management experience; OR
• An Associate's degree in Construction Management, Civil Engineering Technology, or a related field and two or more years as a CMS Project Engineer or equivalent, or more than six years of similar outside civil construction project management experience; OR
• A High School Diploma or GED and three or more years as a CMS Project Engineer or equivalent, or more than eight years of similar outside heavy civil construction project management experience.

Skills

• Familiarity with Quality Control Plans (QCP), Accident Prevention Plans (APP), Environmental Protection Plans (EPP), and government project documentation is preferred.

Benefits

Travel 50%–80% Travel Required. Travel frequency is subject to change based on project volume and scope.

Pay

N/A

Schedule

N/A