City Engineer

About the role

The City of Stockton is currently recruiting for the position of Office Assistant II. This recruitment is being conducted as an Open/Promotional recruitment. Current regular full-time City of Stockton employees may apply for this position as a promotional opportunity and successful candidates will be placed on a promotional list. All other candidates may apply for this position as an open competitive opportunity and successful candidates will be placed on an open list.

Responsibilities

• Operates a personal computer and other standard office equipment.
• Receives and screens visitors and telephone calls, takes messages, personally handles callers/visitors or refers them to proper party.
• Provides information to internal and external customers that may require the use of independent judgment or the interpretation of City or departmental policies and procedures.
• Independently types correspondence, reports, forms, and other specialized documents related to the functions of the organizational unit to which assigned from drafts, notes, dictated tapes, or brief instructions; enters and/or retrieves data and prepares documents utilizing various computer programs.
• Initiates routine correspondence for signature by appropriate management, supervisory, or professional staff.
• Reviews a variety of finished materials for completeness, accuracy, format, and compliance with policies and procedures and appropriate English usage.
• Attends to routine office administrative details such as opening and distributing or processing mail, ordering supplies, arranging for the repair of equipment, transmitting information, keeping reference materials up to date, and keeping informed of unit activities.
• Schedules meetings, notifies participants, compiles materials, prepares agendas, reserves facilities; makes travel, meal and lodging arrangements; attends such meetings to take notes as required.
• Researches, compiles, and/or updates a variety of reports which may require the use of arithmetic calculations and consolidating materials from several sources.
• Establishes and maintains records, processes forms, researches and compiles information from such records.
• Makes accurate arithmetic calculations.
• Uses initiative and sound independent judgment within established guidelines.
• Operates standard office equipment, including a personal computer.
• Organizes work, sets priorities, meets critical deadlines, and follows up on assignments.
• Understands and carries out oral and written directions.
• Reads and interprets rules, policies, and procedures.
• Provides varied office administrative assistance to management, supervisory, and professional staff.
• Establishes and maintains effective working relationships with those contacted in the course of the work.

Requirements

• Graduation from high school or possession of a GED certificate and one year of general clerical or office assistant experience equivalent to the City’s class of Office Assistant I.
• Typing Certificate from City of Stockton recognized agencies with a minimum of 40 NWPM.
• Possession of a valid California driver’s license.
• The ability to lift materials weighing up to 30 pounds.
• Frequent operation of a data entry device, involving repetitive motion.
• Occasional standing, bending, or squatting.

Qualifications

• Knowledge of Office practices and procedures, including filing and the operation of standard office equipment;
• Correct English usage, including spelling, grammar, punctuation, and vocabulary;
• Standard office administrative and secretarial practices and procedures, including business letter writing and standard format for typed materials;
• Policies and procedures related to the department to which assigned;
• Basic record keeping principles and practices and report preparation;
• Business arithmetic, including percentages and decimals.

Skills

• Performing detailed complex or difficult office support work accurately;
• Organizing, researching, and maintaining office records;
• Composing correspondence independently or from brief instructions;
• Making accurate arithmetic calculations;
• Using initiative and sound independent judgment within established guidelines;
• Operating standard office equipment, including a personal computer;
• Organizing work, setting priorities, meeting critical deadlines, and following up on assignments;
• Understanding and carrying out oral and written directions;
• Reading and interpreting rules, policies, and procedures;
• Providing varied office administrative assistance to management, supervisory, and professional staff;
• Establishing and maintaining effective working relationships with those contacted in the course of the work.

Benefits

The information in this announcement concerning the terms and conditions of employment does not constitute either an expressed or implied contract, and these provisions are subject to change. Employee Benefits are subject to change through the collective bargaining process and are not guaranteed. For a detailed explanation of benefits currently in effect, click here to view a link to the "Stockton City Employees' Association (SCEA)" contract.

Pay

Open/Promotional Salary Schedule: $2661 - $2797 - $2940 - $3091 - $3250 - $3416 (Minimum of 2.5% salary increase effective January 1, 2008.)

Schedule

Tentative Written Examination Date: Friday, February 1, 2008

Application Instructions

All applications and supplemental questionnaires must be completed fully and submitted on an official City of Stockton application form. Incomplete applications and supplemental questionnaires will be rejected and cannot be revised after submission on or before the final filing date. Postmarks, facsimiles, and photocopies of the City's employment application will not be accepted. Resumes are welcomed but should be submitted as additional information only. Please do not state "refer to resume" as an answer to any of these questions.

Contact Information

Note NeoGov.com: If you selected the option to be notified by e-mail you will receive correspondence via the e-mail address you placed on your application. Some e-mail accounts have been known to place these e-mails in the spam/junk file. Please check your e-mail folders or accept e-mails ending with neogov.com.