City Clerk

Essential Job Functions

• Serve as manager of the Office of the City Clerk, direct the implementation of goals, objectives, policies, procedures and work standards for the Clerk's office and prepare and administer its budget;
• attend all meetings of the City Council;
• prepare and post meeting agendas and minutes;
• record, maintain and disseminate all Council actions relative to ordinances, resolutions, contracts, correspondence and reports;
• plan, organize and direct the conduct of municipal elections;
• ensure the legality of the proceedings in accordance with State and local election laws;
• ensure compliance with a wide variety of laws pertaining to municipal elections;
• plan, organize, assign, direct, evaluate and review the work of assigned staff;
• train assigned and other City staff, as required;
• oversee and coordinate City's boards and commissions program;
• receive and track Public Records Act requests and coordinate responses;
• oversee and maintain the City's records management program and systems for retrieval and the systematic retention, transfer, retirement or disposal of records in all City departments, except Police;
• establish and maintain records management procedures;
• ensure compliance with a wide variety of laws pertaining to public records;
• ensure compliance with a wide variety of laws pertaining to the Political Reform Act (Fair Political Practices Commission compliance);
• maintain and update conflict of interest code policy and procedures;
• has charge and custody of the City Seal;
• perform special studies and related duties as assigned as well as such other duties as required by the Charter or by the laws of the State and ordinances not in conflict with such Charter;
• and perform other related duties as assigned.

Qualifications

• Graduation from an accredited college or university with a Bachelor's degree in public administration, political science or a related field and six years of increasingly responsible experience in a City or County Clerk's Office, including experience related to the administration of elections and some supervisory experience;
• A Master's degree is highly desirable as well as certification, or work towards certification, from the International Institute of Municipal Clerk as a Certified Municipal Clerk;
• Ability to coordinate the Citywide agenda process;
• Exercise effective judgment within established guidelines;
• Communicate effectively with staff, elected officials, lobbyists, legislators, and other government officials, communicate technical information including complex rules, regulations, legislation, and laws in a manner that is appropriate for the intended audience;
• Understand questions and provide information and materials, as required, and in accordance with applicable laws;
• Make effective presentations using a variety of presentation techniques and methods;
• Work effectively in time-sensitive situations and meet deadlines;
• Coordinate multiple projects and complex tasks simultaneously;
• Develop and administer program budgets;
• Establish and maintain effective working relationships with City departments, City Council, public and private entities and the public.