Child Watch/Event Coordinator

Who Are We?

The YMCA of Greater Brandywine (YGBW) was named a 2026 Top Workplace by The Philadelphia Inquirer for the third consecutive year. An association of nine YMCAs serving Chester County, the YMCA of Greater Brandywine is a non-profit organization dedicated to nurturing the potential of every child, promoting healthy living, and fostering social responsibility through life-changing programs for all.

Perks & Benefits

• Free family YMCA membership, including outdoor pools
• Medical, dental, and vision insurance, along with paid holidays and plentiful PTO for full-time employees
• Babysitting while you work (up to 4 hours per day)
• Generous program discounts on childcare, camp, youth sports, swimming lessons and everyday essentials like home, auto, and pet insurance on our employee marketplace
• 12% employer contribution to retirement savings upon reaching eligibility and optional 403B retirement savings plan upon hire
• Employee Assistance Program
• Continuing education reimbursement, tuition discounts with Chestnut Hill College and Immaculata University
• Career development and paid training
• Unlimited referral bonus beginning at $300.00
• Flexible schedule

What You’ll Do

Program Operations and Staffing

• Create and manage Child Watch staff schedules to ensure coverage during all operating hours
• Coordinate coverage for staff call outs, including same day adjustments when needed
• Communicate schedule changes clearly and promptly to staff and leadership
• Support onboarding, training reinforcement, and daily supervision of Child Watch staff as assigned
• Ensure staffing ratios, safety procedures, and YMCA policies are consistently followed

Birthday Party Planning and Coordination

• Manage the Child Watch birthday party calendar, including scheduling, confirmations, and space coordination
• Serve as the primary point of contact for families regarding birthday party inquiries and bookings
• Prepare and manage all required birthday party documentation, including contracts, waivers, and payment tracking
• Clock staffing needs for birthday parties and ensure staff are prepared for party responsibilities
• Attend birthday parties as needed to provide on-site supervision and program support
• Ensure birthday parties are conducted safely, professionally, and in alignment with YMCA values

Administrative and Communication Duties

• Maintain accurate records related to staffing, schedules, birthday parties, and program documentation
• Communicate effectively with families, staff, and internal departments
• Aid with program reporting, supply tracking, and operational planning as requested
• Identify opportunities for improved efficiency, organization, and member experience within Child Watch programming

Safety And Member Experience

• Hold all YMCA child safety, supervision, and behavior management policies
• Respond calmly and professionally to parent concerns, incidents, and staff needs
• Support a positive, inclusive, and welcoming environment for children, families, and staff

Qualifications

• Minimum of 7 years of advanced experience in specialty field and/or pursuing advanced education in a related field (i.e. Dance, Tennis, Martial Arts, etc.)
• Must be 21 years or older
• Ability to effectively use technology for programmatic needs
• Experience teaching a minimum of 4 years in the specialized area
• Demonstrates advanced knowledge of the specialized area
• Obtain and maintain all new hires certifications and trainings within 90 days of hire

Work Conditions and Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The employee needs sufficient strength, agility and mobility to perform essential functions and to safely supervise program activities.
• While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device.
• The employee frequently is required to sit and reach, and must be able to move around the work environment.
• The employee must occasionally lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
• The noise level in the work environment is usually moderate.