Chief of Staff, School of Medicine - 140014

About the role

The Dean’s Chief of Staff is a strategic, high-impact leadership role within the UC San Diego School of Medicine (SOM). Reporting directly to the Dean and serving as a key member of the Dean’s office leadership team, the incumbent partners with the administrative members across departmental units, faculty, senior staff, and trainees to lead initiatives, establish performance metrics, and drive informed decision-making.

Responsibilities

• Partners with the administrative members across departmental units, faculty, senior staff, and trainees to lead initiatives, establish performance metrics, and drive informed decision-making.
• Acts as an advisor to the Dean and oversees the flow, prioritization, and execution of issues and projects aligned with the Dean’s agenda.
• Anticipates impact across the School of Medicine, Health System, and University, and adjusts operational plans accordingly using sound management principles to optimize organizational performance.
• Leads highly significant engagements from inception to conclusion, effectively representing the School of Medicine to community members, medical and health organizations, physicians, and local community organizations.
• Generates innovative ideas, originates action without instruction, establishes goals and priorities in the development of programs, and plans and completes projects on time under conditions of fluctuating workload.

Requirements

• Bachelor's degree in related area and seven or more years of relevant experience, or equivalent combination of experience, education and training.
• Expert knowledge of organizational processes, protocols and procedures.
• Working knowledge of organization and system-wide organizational reporting structure, as well as an understanding of the interactive roles of management throughout the organization.
• Demonstrated advanced strategic thinking and consulting skills in guiding the organization toward workable strategies and solutions.
• Knowledge of the organizational environment of higher education and large research universities to understand client priorities, issues, motivations and constraints.
• Advanced consulting, relationship building, and strategic thinking skills.
• Advanced analytical, problem-solving, project planning and implementation skills.
• Knowledge of the legal constraints and opportunities for higher education in the State of California and through Federal programs and regulations.
• Highly-skilled in navigating complex organizations.
• Advanced written, verbal and presentation skills for influencing and facilitating sustained change.
• Ability to deal with sensitive and highly confidential information and handle sensitive situations with discretion.
• Ability to effectively represent the School of Medicine to community members, medical and health organizations, physicians, and local community organizations at meetings, conferences, and other public and/or press events.
• Ability to generate innovative ideas, originate action without instruction, establish goals and priorities in the development of programs, plan and complete projects on time under conditions of fluctuating workload.
• Thorough and broad knowledge of organization and school goals, priorities, and values, and the legal and human implications of decisions.
• Sensitivity to the diverse perspectives and political circumstances within all levels of the organization, as well as Office of the President and various external institutions and agencies.
• Ability to communicate complex information effectively and persuasively, both verbally and in writing, with diverse audiences throughout the organizational community.
• Creativity and flexibility in approaching unique problems, as well as an understanding of the wider organization and university context in which these problems must be addressed.
• Demonstrated leadership, initiative, tact, and planning skills.
• Expert level political acumen.

Preferred Qualifications

• Prior experience working in Chief of staff capacity for senior leader.
• Prior experience working closely with senior leadership in academic medicine.
• 10-15 years of related experience in academic medicine operations, strategic planning, and/or public relations, marketing, or constituent relations.
• Progressive supervisory/managerial experience. Experience with complex personnel matters.
• Experience drafting and/or directing internal and external communications.
• Experience with fundraising donor strategy, event design, and relationship building.
• Advanced degree in a related area. (JD, MBA, MHA).
• Expert knowledge of and ability to interpret and apply systemwide and organization policies and procedures which govern academic HR.
• In-depth knowledge of trends in academia, especially in areas of academic planning, human resource management and administration.

Special Conditions

• Must be able to work various hours and locations based on business needs.
• Employment is subject to a criminal background check.

Pay

Annual Full Pay Range: $168,800 - $341,200 (will be prorated if the appointment percentage is less than 100%)

Benefits

Complies with the University of California, San Diego Health (UCSDH) Principles of Community. This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of the organization.