Chief of Staff
About the role
The Chief of Staff serves as a partner and operational right hand to the US President & CEO, enabling effective leadership across the organization and ensuring seamless alignment with the Japan parent company. This role is central to driving governance excellence, organizational rhythm, and cross-functional execution across all functions of the US business.
Responsibilities
Own the end-to-end planning, preparation, and follow-up for all key governance forums, including the Executive Committee, Extended Leadership Team, Board meetings, and ad hoc leadership sessions.
Develop structured agendas in partnership with the CEO, ensuring alignment on priorities, pre-reads, and clear decision frameworks.
Rigorous follow-up on action items, decisions, and commitments arising from all governance meetings.
Serve as the connective tissue across leadership to ensure accountability and momentum.
Coordinate and manage monthly reporting cycles to Japan headquarters, ensuring high-quality, timely, and accurate submissions.
Create clear traceability of key content and decisions made in the US governance for parent organization.
Act as a key liaison between the US affiliate and Japan HQ, facilitating clear communication, culturally sensitive messaging, and aligned expectations.
Navigate organizational and cultural nuances between the US and Japan to foster productive cross-border relationships.
Qualifications
Bachelor’s degree in Business, Life Sciences, or related field (advanced degree preferred)
12+ years of progressive experience in the pharmaceutical or biopharmaceutical industry
Strong project management skills with experience managing complex, cross-functional initiatives
Exceptional PowerPoint and executive presentation skills — able to synthesize complex information into clear, compelling narratives
Outstanding written and verbal communication skills
High degree of organization, attention to detail, and ability to manage multiple priorities simultaneously
Prominent commercial background (sales, marketing, market access, or business development)
Preferred
Experience working within or alongside a Japanese company or parent organization
Proficiency in Japanese (business-level or higher strongly preferred)
Familiarity with Japanese business culture, governance norms, and reporting expectations
Experience implementing or managing digital collaboration platforms (e.g., Microsoft 365, SharePoint, Smartsheet, AI Tools, or similar)
Experience in a Chief of Staff, Strategy, or Business Operations role
Additional Information
The base salary range for this full-time position is $285,000 - $300,000. Individual pay is determined by several factors, which include but are not limited to: job-related skills, experience, and relevant education or training. The range does not include the comprehensive benefits, bonus, long-term incentive, applicable allowances, or any additional compensation that may be associated with this role.
EEO Shionogi Inc. is an equal opportunity employer supporting individuals with disabilities and veterans. All qualified applicants will receive equal consideration for employment opportunities based on valid job requirements without regard to race, color, religion, sex (including pregnancy), marital status, national origin, age, ancestry, citizenship, disability, genetic information, status as a disabled veteran, a recently separated veteran, Active Duty Wartime or Campaign Badge Veterans, and Armed Forces Service Medal Veterans, or any other characteristic protected by applicable law. It is the policy of Shionogi Inc. to undertake affirmative action for protected veterans and individuals with disabilities in compliance with all federal, state, and local requirements to recruit a diverse pool of protected veteran and individuals with disabilities applicants and to ensure that our employment practices are, in fact, non-discriminatory.