Central Stores Inventory Lead

Department: Management Services | Division: Fleet and Facilities | Pay: Grade 125 ($23.54 - $34.13 Per Hour) | FLSA Status: Non-Exempt, Merit

About the role

This position performs work of routine difficulty in receiving, storing, and issuing material, tools, supplies, and equipment, as well as inputting, sorting, and assigning work orders to fleet mechanics. Receives direct supervision by the Assistant Fleet and Facilities Director or the Fleet, Facilities, & Central Stores Director.

Responsibilities

• Receives, inspects, counts, and stores supplies.
• Submits and reviews requisitions and issues ordered materials.
• Maintains continuous inventory records and directs physical inventory.
• Maintains ordering and replenishing of low stock.
• Places orders for items on price agreements.
• Operates mechanical equipment in lifting heavy items.
• Maintains cleanliness of the work area.
• Picks up orders from dealers and manufacturers.
• Identifies parts needed and researches part numbers from VIN numbers, casting numbers, or pictures.
• Locates vendors for items needed.
• Evaluates and analyzes quotes and/or bids.
• Tracks shipments.
• Receives, examines, processes, and matches invoices to purchase orders; reviews all documentation for accuracy.
• Completes all necessary paperwork in a timely and effective manner.
• Answers questions and provides information for city staff; assists purchasing in the preparation of requests for proposals, bids, and other necessary documents related to the purchase of supplies, equipment, services, and materials.
• Communicates status of equipment/vehicle repairs and parts orders to customer departments.
• Maintains a variety of logs and records relating to the purchase and procurement of materials, supplies, and equipment.
• Makes routine purchases as necessary; confers with city personnel regarding supply needs; consults with suppliers to obtain W-9.
• Follows division and city policies for purchasing and record keeping.
• Inputs, sorts, prioritizes, and assigns fleet work orders.
• Communicates with other departments regarding issues with their equipment and the progress of repairs and maintenance.
• Assists in maintaining the Preventative Maintenance Calendar.
• Assists in contacting Equipment Operators to advise about vehicles ready for pick-up.
• May assist in initial troubleshooting of minor fleet issues reported by operators.
• Participates in safety and risk management activities; takes action to reduce liability to the city.
• Attendance and punctuality are essential functions of this position.
• Works as a team and frequently meets with co-workers and supervisors; communicates in-person with the public during office hours; uses on-site equipment.
• Performs other related duties as required/assigned.

Requirements

• At least two years as an automotive parts/warehouse person, automotive parts outlet, or plumbing supplies and electrical parts supply warehouse.
• Two years of technical purchasing