Central Office _ Administrative Assistant (Curriculum and Instruction) 2026-2027

Salary Grade/Schedule: Unified 114 Salary Schedules.

Responsibilities

• Manage payroll functions, ensuring accurate collection of information, timely processing of payroll, and maintenance of precise records.
• Provide comprehensive administrative support, including scheduling meetings, drafting correspondence, maintaining files and databases, and coordinating travel arrangements.
• Communicate effectively with staff and external parties to ensure adherence to policies, procedures, and legal requirements.
• Oversee office operations such as ordering supplies, managing budgets, handling logistics, and maintaining a work unit filing system.
• Serve as the primary point of contact for internal and external stakeholders by answering phones, greeting visitors, transferring calls, scheduling appointments, and managing supervisors' calendars.
• Assist in the preparation of reports.
• Maintain personnel records, including payroll documentation and vacation/sick leave statements.
• Track monthly travel requests and reimbursements according to established procedures.
• Perform bookkeeping duties and support budget management activities.
• Assist with event coordination as required.
• Process incoming and outgoing mail.
• Provide insight on process improvements and successful outcomes and make recommendations for solutions as appropriate.
• Perform additional duties as assigned.

Qualifications

• High school diploma with at least six (6) years of related experience, required.
• Associate degree with at least four (4) years of related experience, preferred.