CCI Mechanical, Inc. - Administrative Assistant

About the role

We specialize in the design, installation, service, and maintenance of commercial and industrial projects. As a design-build leader, our team has constructed and maintained mechanical systems for a wide variety of high-profile clients, including hospitals, data centers, manufacturers, hotels, universities, office buildings, and more. CCI Mechanical has an immediate need for an administrative assistant. This is a great opportunity for someone with strong organizational and communication skills to add value to our Service Department in southern Utah.

Responsibilities

• Work directly with the service department sales team in preparing proposals for preventative maintenance, repairs, and installation projects
• Perform job set-ups
• Maintain miscellaneous service reports
• Filing/scanning
• Invoicing
• Issuing purchase orders and subcontracts
• Expediting equipment deliveries
• Ordering permits
• General office duties/correspondence
• Billings (project and service contract)
• Service contract review and administration
• Project job set-ups and change orders
• Service contract set-up, upgrades/downgrades, cancellations, etc.
• Job filing
• Job close-outs
• Proposals – Project and Service Contract
• Generate service contract work tickets

Qualifications

• Five or more years of administrative assistant experience, preferably in construction, engineering, or a related field
• High school diploma or GED
• Ability to work effectively in a fast-paced, team-oriented environment
• Strong verbal and written communication skills
• Excellent customer service and interpersonal skills
• Strong attention to detail, organization, and planning skills
• Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint
• Proficiency with 10-key data entry