Catering Sales & Events Coordinator - On-Mountain Dining - Winter 26-27
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). We can decide to include sections that have content: Responsibilities (Essential Job Functions / Key Job Responsibilities), Qualifications (Education & Experience Requirements, Knowledge, Skills & Abilities), Benefits (Job Benefits). Also maybe "Work Environment & Physical Demands" could be part of Requirements? Not a standard heading but could be included under Requirements? The instruction: include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text. So we can include sections: Responsibilities, Qualifications, Benefits. Possibly also "About the role" from introductory paragraphs. The intro includes company description and role summary. That could be "About the role". It's substantive. So include About the role.
Pay and Schedule: not mentioned specific pay or schedule, so omit.
We must not repeat job title as heading. The job title is "Catering Sales & Event Coordinator". We should not put that as heading.
We need to use - for any list of duties/requirements/benefits, and
for prose.
We need to preserve all substantive information; do not invent or summarize away detail. Remove boilerplate etc.
We need to include only sections with real content.
Let's extract content.
About the role: The first paragraphs up to "Job Description". Actually there is a block: "With roots dating back to 1946, and a division of Aspen One, Aspen Skiing Company owns and operates four mountains... For more information, visit www.aspensnowmass.com or follow @aspensnowmass on Instagram, Facebook, and X. Please note that all official communications from the Talent Acquisition or Human Resources team are sent from email addresses within the notifications@smartrecruiters.com, aspen.com, aspensnowmass.com, aspenhospitality.co, limelighthotels.com & thelittlenell.com domains. Job Description The Catering Sales & Event Coordinator is responsible for building and maintaining strong client relationships while supporting the sales and events team in driving business growth. This role acts as the key point of contact for clients, manages inquiries, and payment processing. The Catering Sales & Event Coordinator will utilize our bookings systems, including but not limited to Tock and Toast, and may assist with proposals, contracts, banquet event orders, and banquet operations’ administrative needs. This position reports to the Director of Catering and Events."
We need to remove boilerplate like cookie/navigation/legal/EEO etc. The part about email domains maybe considered metadata; we can fold minor metadata into a short
or drop it. Probably we can keep a short note about official communications? Might be considered metadata; but we can drop it as not essential. The instruction: "do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it." The email domains is minor metadata; we could drop it. Also the "For more information, visit ..." maybe also minor. We'll keep the core description about role.
Thus About the role paragraph: combine the descriptive sentences about Aspen Skiing Company and role summary.
We need to preserve all substantive information; we can keep the company overview and role summary.
Let's craft:
About the role
With roots dating back to 1946, and a division of Aspen One, Aspen Skiing Company owns and operates four mountains—Aspen Mountain, Snowmass, Aspen Highlands, and Buttermilk. Aspen Skiing Company takes pride in the coexistence of resort, community, and the environment, which exemplifies its values of living fully, honoring people and place, taking the long view, and pursuing excellence in everything it does. Aspen Skiing Company is where guests from around the world come to renew the mind, body, and spirit through unforgettable experiences at the confluence of nature, culture, and recreation. Aspen Skiing Company also owns and operates the award-winning Aspen Snowmass Ski & Snowboard School, Four Mountain Sports rental and retail shops, and a collection of sustainably sourced on-mountain food and beverage outlets. Aspen Snowmass encompasses 5,680 acres of skiable terrain across four mountains, more than 40 ski lifts, and more than 410 trails.
The Catering Sales & Event Coordinator is responsible for building and maintaining strong client relationships while supporting the sales and events team in driving business growth. This role acts as the key point of contact for clients, manages inquiries, and payment processing. The Catering Sales & Event Coordinator will utilize our bookings systems, including but not limited to Tock and Toast, and may assist with proposals, contracts, banquet event orders, and banquet operations’ administrative needs. This position reports to the Director of Catering and Events.
Now Responsibilities: The "Essential Job Functions / Key Job Responsibilities" list.
We need to turn each bullet into - . The list includes:
- Serves as primary contact for clients, responding to inquiries and providing detailed event information
- Responds to reservation inquiries for company restaurants, group reservations, and snowcat dinner reservations
- Assists in the coordination of site visits/property tours and client meetings to showcase event spaces and offerings
- Assists in processing client deposits, managing payment schedules, and ensuring contract compliance
- Assists with special sales initiatives
- Produces, reviews, and distributes Banquet Event Orders and floor plans with all relevant staff
- Assists Banquet operations with administrative needs, i.e. menu signage, uniform coordination, nametags,
- Provides exceptional customer service and builds long-term client relationships through proactive communication
- Other duties as assigned
We need to preserve all; note the last bullet "Other duties as assigned" is generic but still part of posting; it's not filler like "commensurate with experience". It's okay to include.
We'll wrap in
.
Now Qualifications: There are two subparts: Education & Experience Requirements and Knowledge, Skills & Abilities.
We could combine into one Qualifications section with sublists? The instruction: use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we could have Qualifications heading and inside we can have
for prose and
for lists. But we have two distinct lists: Education & Experience Requirements (list) and Knowledge, Skills & Abilities (list). Could treat them as separate subheadings? Not required; we can just put both as lists under Qualifications.
Education & Experience Requirements list:
- Must be 21 years or older
- High school diploma or equivalent required
- College degree preferred
- 2 years previous administrative experience required
- 2 years previous catering and hospitality sales experience preferred
Knowledge, Skills & Abilities list:
- Ability to communicate and follow oral or written directions in English is required
- Strong typing skills and excellent telephone skills required
- Strong computer knowledge required, specifically Microsoft Word, PowerPoint, and Excel
- Ability to work in collaboration with others to achieve team goals
- Ability to remain focused, organized, flexible, and detail-oriented
- Follows all safety policies and procedures and exercises caution when working
We'll include both as maybe separate with heading? Could add preceding each list? But we can just have two
sequentially.
Now Benefits: Job Benefits section.
Content:
"This position is classified as a seasonal full-time position eligible for the following benefits:
Enrollment dates differ across the various programs.
Paid Time Off Programs
Paid Leave Programs
Employee Ski Pass and Dependent Ski Passes
Other company perks"
We need to turn into list.
We'll make Benefits
then - ... etc.
We should also maybe include "Enrollment dates differ across the various programs." as a
preceding list? It's a sentence. We'll put as
then list.
Now we must remove boilerplate: The sections about Work Environment & Physical Demands, Additional Information, EEO, etc. Those are boilerplate? The Work Environment & Physical Demands is specific but not a standard heading; we could incorporate into Qualifications? But the instruction says to use headings from list; we could treat it as part of Qualifications? However it's not exactly qualifications; it's work environment. Could we add a section "Requirements"? Not in list but we could use "Requirements" heading for things like physical demands? The list includes Requirements as possible heading. So we could create a Requirements section for physical demands and work environment. But we already have Qualifications covering education/experience and skills. The physical demands could be under Requirements. Let's see: The posting includes "Work Environment & Physical Demands" with specifics: Ability to be on your feet, kneel and bend for extended periods of time; Regularly work in adverse conditions... Must be able to lift, push or pull up to 50 lbs individually or with assistance. That's substantive. So we should include a Requirements section.
Thus we will have sections: About the role, Responsibilities, Qualifications, Requirements, Benefits.
We must not include Pay or Schedule.
Now we need to ensure we don't repeat job title as heading. Not.
Now we need to output only HTML fragment.
Let's craft.
We'll need to escape any special characters? Not needed.
Now produce:
About the role
...
...
Responsibilities
- Serves as primary contact for clients, responding to inquiries and providing detailed event information
- Responds to reservation inquiries for company restaurants, group reservations, and snowcat dinner reservations
- Assists in the coordination of site visits/property tours and client meetings to showcase event spaces and offerings
- Assists in processing client deposits, managing payment schedules, and ensuring contract compliance
- Assists with special sales initiatives
- Produces, reviews, and distributes Banquet Event Orders and floor plans with all relevant staff
- Assists Banquet operations with administrative needs, i.e. menu signage, uniform coordination, nametags
- Provides exceptional customer service and builds long-term client relationships through proactive communication
- Other duties as assigned
Qualifications
Education & Experience Requirements
- Must be 21 years or older
- High school diploma or equivalent required
- College degree preferred
- 2 years previous administrative experience required
- 2 years previous catering and hospitality sales experience preferred
Knowledge, Skills & Abilities
- Ability to communicate and follow oral or written directions in English is required
- Strong typing skills and excellent telephone skills required
- Strong computer knowledge required, specifically Microsoft Word, PowerPoint, and Excel
- Ability to work in collaboration with others to achieve team goals
- Ability to remain focused, organized, flexible, and detail-oriented
- Follows all safety policies and procedures and exercises caution when working
Requirements
Work Environment & Physical Demands
- Ability to be on your feet, kneel and bend for extended periods of time
- Regularly work in adverse conditions and requiring the use of protective apparel/equipment to prevent exposure to the elements as well as an office environment and may be required to walk on slippery and uneven surfaces
- Must be able to lift, push or pull up to 50 lbs. individually or
for prose. We need to preserve all substantive information; do not invent or summarize away detail. Remove boilerplate etc. We need to include only sections with real content. Let's extract content. About the role: The first paragraphs up to "Job Description". Actually there is a block: "With roots dating back to 1946, and a division of Aspen One, Aspen Skiing Company owns and operates four mountains... For more information, visit www.aspensnowmass.com or follow @aspensnowmass on Instagram, Facebook, and X. Please note that all official communications from the Talent Acquisition or Human Resources team are sent from email addresses within the notifications@smartrecruiters.com, aspen.com, aspensnowmass.com, aspenhospitality.co, limelighthotels.com & thelittlenell.com domains. Job Description The Catering Sales & Event Coordinator is responsible for building and maintaining strong client relationships while supporting the sales and events team in driving business growth. This role acts as the key point of contact for clients, manages inquiries, and payment processing. The Catering Sales & Event Coordinator will utilize our bookings systems, including but not limited to Tock and Toast, and may assist with proposals, contracts, banquet event orders, and banquet operations’ administrative needs. This position reports to the Director of Catering and Events." We need to remove boilerplate like cookie/navigation/legal/EEO etc. The part about email domains maybe considered metadata; we can fold minor metadata into a short
or drop it. Probably we can keep a short note about official communications? Might be considered metadata; but we can drop it as not essential. The instruction: "do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it." The email domains is minor metadata; we could drop it. Also the "For more information, visit ..." maybe also minor. We'll keep the core description about role. Thus About the role paragraph: combine the descriptive sentences about Aspen Skiing Company and role summary. We need to preserve all substantive information; we can keep the company overview and role summary. Let's craft:
About the role
With roots dating back to 1946, and a division of Aspen One, Aspen Skiing Company owns and operates four mountains—Aspen Mountain, Snowmass, Aspen Highlands, and Buttermilk. Aspen Skiing Company takes pride in the coexistence of resort, community, and the environment, which exemplifies its values of living fully, honoring people and place, taking the long view, and pursuing excellence in everything it does. Aspen Skiing Company is where guests from around the world come to renew the mind, body, and spirit through unforgettable experiences at the confluence of nature, culture, and recreation. Aspen Skiing Company also owns and operates the award-winning Aspen Snowmass Ski & Snowboard School, Four Mountain Sports rental and retail shops, and a collection of sustainably sourced on-mountain food and beverage outlets. Aspen Snowmass encompasses 5,680 acres of skiable terrain across four mountains, more than 40 ski lifts, and more than 410 trails.
The Catering Sales & Event Coordinator is responsible for building and maintaining strong client relationships while supporting the sales and events team in driving business growth. This role acts as the key point of contact for clients, manages inquiries, and payment processing. The Catering Sales & Event Coordinator will utilize our bookings systems, including but not limited to Tock and Toast, and may assist with proposals, contracts, banquet event orders, and banquet operations’ administrative needs. This position reports to the Director of Catering and Events.
Now Responsibilities: The "Essential Job Functions / Key Job Responsibilities" list. We need to turn each bullet into- .
Now Qualifications: There are two subparts: Education & Experience Requirements and Knowledge, Skills & Abilities.
We could combine into one Qualifications section with sublists? The instruction: use
- ... etc.
We should also maybe include "Enrollment dates differ across the various programs." as a
preceding list? It's a sentence. We'll put as
then list. Now we must remove boilerplate: The sections about Work Environment & Physical Demands, Additional Information, EEO, etc. Those are boilerplate? The Work Environment & Physical Demands is specific but not a standard heading; we could incorporate into Qualifications? But the instruction says to use headings from list; we could treat it as part of Qualifications? However it's not exactly qualifications; it's work environment. Could we add a section "Requirements"? Not in list but we could use "Requirements" heading for things like physical demands? The list includes Requirements as possible heading. So we could create a Requirements section for physical demands and work environment. But we already have Qualifications covering education/experience and skills. The physical demands could be under Requirements. Let's see: The posting includes "Work Environment & Physical Demands" with specifics: Ability to be on your feet, kneel and bend for extended periods of time; Regularly work in adverse conditions... Must be able to lift, push or pull up to 50 lbs individually or with assistance. That's substantive. So we should include a Requirements section. Thus we will have sections: About the role, Responsibilities, Qualifications, Requirements, Benefits. We must not include Pay or Schedule. Now we need to ensure we don't repeat job title as heading. Not. Now we need to output only HTML fragment. Let's craft. We'll need to escape any special characters? Not needed. Now produce:
About the role
...
...
Responsibilities
- Serves as primary contact for clients, responding to inquiries and providing detailed event information
- Responds to reservation inquiries for company restaurants, group reservations, and snowcat dinner reservations
- Assists in the coordination of site visits/property tours and client meetings to showcase event spaces and offerings
- Assists in processing client deposits, managing payment schedules, and ensuring contract compliance
- Assists with special sales initiatives
- Produces, reviews, and distributes Banquet Event Orders and floor plans with all relevant staff
- Assists Banquet operations with administrative needs, i.e. menu signage, uniform coordination, nametags
- Provides exceptional customer service and builds long-term client relationships through proactive communication
- Other duties as assigned
Qualifications
Education & Experience Requirements
- Must be 21 years or older
- High school diploma or equivalent required
- College degree preferred
- 2 years previous administrative experience required
- 2 years previous catering and hospitality sales experience preferred
Knowledge, Skills & Abilities
- Ability to communicate and follow oral or written directions in English is required
- Strong typing skills and excellent telephone skills required
- Strong computer knowledge required, specifically Microsoft Word, PowerPoint, and Excel
- Ability to work in collaboration with others to achieve team goals
- Ability to remain focused, organized, flexible, and detail-oriented
- Follows all safety policies and procedures and exercises caution when working
Requirements
Work Environment & Physical Demands
- Ability to be on your feet, kneel and bend for extended periods of time
- Regularly work in adverse conditions and requiring the use of protective apparel/equipment to prevent exposure to the elements as well as an office environment and may be required to walk on slippery and uneven surfaces
- Must be able to lift, push or pull up to 50 lbs. individually or
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we could have Qualifications heading and inside we can have
for prose and
- for lists. But we have two distinct lists: Education & Experience Requirements (list) and Knowledge, Skills & Abilities (list). Could treat them as separate subheadings? Not required; we can just put both as lists under Qualifications.
Education & Experience Requirements list:
- Must be 21 years or older
- High school diploma or equivalent required
- College degree preferred
- 2 years previous administrative experience required
- 2 years previous catering and hospitality sales experience preferred
Knowledge, Skills & Abilities list:
- Ability to communicate and follow oral or written directions in English is required
- Strong typing skills and excellent telephone skills required
- Strong computer knowledge required, specifically Microsoft Word, PowerPoint, and Excel
- Ability to work in collaboration with others to achieve team goals
- Ability to remain focused, organized, flexible, and detail-oriented
- Follows all safety policies and procedures and exercises caution when working
We'll include both as
- maybe separate
- with heading? Could add
preceding each list? But we can just have two
- sequentially.
Now Benefits: Job Benefits section.
Content:
"This position is classified as a seasonal full-time position eligible for the following benefits:
Enrollment dates differ across the various programs.
Paid Time Off Programs
Paid Leave Programs
Employee Ski Pass and Dependent Ski Passes
Other company perks"
We need to turn into list.
We'll make