Cardiovascular Procurement Coordinator

Essential Duties And Responsibilities

• Enter requisitions for all inventory replenishments, consignment replacements, PAR level needs, and specialty order requests after ensuring the products are approved for use.
• Enter requisitions for equipment and services after ensuring proper approval for purchase.
• Reviews special requests with the Perioperative Business Manager for appropriateness in quantity, similar items in class, price, contractual obligations, and budgetary constraints.
• Carefully coordinates the replenishment of inventory par levels by analyzing transaction histories and use of items to ensure accurate reorder information for inventory supplies.
• Researches all requisition discrepancies in order to accurately maintain levels of all items, including communicating with external companies, customers, purchasers, and distributors.
• Reviews requisition fulfillment reports that suggest reorder information daily and adjusts system inventory cycle counts as necessary.
• Manages the process of par levels using automation and handheld devices, making adjustments daily if necessary, and training new staff on how to use these devices.
• Works closely with iMernal customers to determine inventory needs, including assisting with quotes from vendor representatives as needed.
• Enters requisitions for payment to vendors for all post-case vendor invoices billing ("Bill-Only's").
• Maintains familiarity with group purchasing organizations (GPO) practices and the programs that CRH actively participates within our GPO. Ensures purchases are from approved sources.
• Researches requests for appropriateness in quantities, price, contract, cost center, and subaccount within established budgetary constraints.
• Routinely reviews core room inventory locations for efficiency and organization opportunities.
• Efficiently utilizes open order/back orders and other reports through PeopleSoft, GHX, Cardinal, EPIC, Medline, and others.
• Maintains working relationships with other community healthcare buyers and partners in situations where the need develops for borrowing emergency necessary products and equipment.
• Records and manages any borrowed inventory and transfers between cost centers.
• Affords assistance with annual inventory and cycle counts as scheduled.
• Conducts market research to stay informed about new technologies and products in the Cardiovascular field.
• Fosters and maintains good physician, clinical, and vendor relationships.
• Supports rapid sterile processing of cardiac instruments and supply replenishment when necessary for quick turnaround of cardiac cases on short notice.
• Attends required hospital-wide orientations, meetings, and in-services.
• Demonstrates a commitment to a flexible work scheduling when necessary to ensure patient care is not compromised due to a shortage of inventory procurement staffing.
• Stocks inventory if necessary.
• Maintains a calm and professional demeanor in an active inventory storage area within a Perioperative work environment.
• Maintains a clean work area and wears surgical attire within a perioperative work environment.
• Possesses advanced MS Excel skills to support data extraction as needed from various systems.
• Helps the reception and stocking of supplies in specific inventory locations.
• Researches all discrepancies in order to accurately maintain levels of all items: this can include communicating with external companies, customers, purchasers, and distributors timely to ensure that necessary supplies are available for upcoming cases.

  Qualifications

  • Minimum Required Education: Bachelor's Degree in a business discipline.
  • Preferred Education: B.S degree in Health Management, Supply Chain, or Logistics.
  • Experience: 5+ years in a healthcare purchasing role, preferably in a hospital operating room.
  • Additional experience may be considered in lieu of a Bachelor's degree.
  • Preferred: Six Sigma certification.