Capital Program Administrator (5-yr LTE)

About the role

The Capital Program Administrator is a hybrid role combining responsibilities of a project controls specialist and a financial analyst. The position oversees and coordinates development and administration of professional services and construction contracts, leading financial monitoring, forecasting, and variance analysis for the Grand Connection capital program.

Responsibilities

• Oversee and coordinate development and administration of professional services and construction contracts, ensuring compliance with federal, state, and city requirements.
• Prepare contract documents, amendments, bid packets, Council agenda materials, and notices to proceed.
• Support construction processes including submittal workflows, change order processing, progress payments, closeout documentation, and communication tracking.
• Serve as a liaison between project managers, Procurement Services, external consultants, and contractors.
• Develop, maintain, and improve project management systems supporting schedules, cost tracking, and portfolio reporting.
• Support project governance by preparing materials, documenting decisions, and maintaining auditable governance records.
• Collect and analyze project-level performance data (schedule, cost, risks, contingencies) and flag items requiring leadership attention.
• Lead financial monitoring, forecasting, and variance analysis for all elements of the Grand Connection capital program.
• Develop and maintain detailed financial tracking systems for contracts, encumbrances, expenditures, revenues, and multiyear commitments.
• Prepare monthly financial performance reports for the Director, Project Engineers, and other city stakeholders.
• Conduct complex financial analyses to identify trends and assess fiscal impacts of design and delivery decisions.
• Cookordination with Finance & Asset Management staff to support biennial budget development, CIP budget updates, funding crosswalks, and personnel cost validation.
• Ensure alignment of financial planning with organizational priorities, project needs, and long-range capital funding strategies.
• Build dashboards, KPIs, and performance management tools to assess progress against program goals and industry benchmarks.
• Serve as the financial and programmatic point of contact for partnering departments, ensuring clear communication and alignment across project teams.
• Provide briefings to the senior leadership, translating complex financial and technical information into clear narratives.

Requirements

Education & Experience:

• Bachelor’s degree in public administration, business administration, finance, accounting, planning, engineering, or related field.
• Three to five years of progressively responsible experience in capital program administration, project controls, financial analysis, budgeting, or similar work.
• Experience in public-sector infrastructure or capital program environments strongly preferred.

Knowledge, Skills & Abilities:

• Strong knowledge of public budgeting, governmental accounting, and capital project financial management.
• Familiarity with contract administration, procurement processes, and public works requirements.
• Ability to research, analyze, and evaluate proposed projects, costs, and programmatic impacts.
• Experience and strong data analytic skills in gathering and analyzing data using a range of business systems and software (i.e. Microsoft PowerBi, Excel, Tableau, etc).
• Experience managing SharePoint for financial reporting, analysis and collaboration purposes.
• Advanced Microsoft Excel skills and ability to work across multiple software systems.
• Ability to communicate complex concepts clearly in writing, presentations, and discussions.
• Strong interpersonal skills, customer service focus, and the ability to work collaboratively across departments.
• Ability to thrive amid ambiguity, adapt to change, and build systems where none exist.
• Strong organizational skills and attention to detail while maintaining awareness of the broader program vision.

Qualifications

• Education & Experience:
  • Bachelor’s degree in public administration, business administration, finance, accounting, planning, engineering, or related field.
  • Three to five years of progressively responsible experience in capital program administration, project controls, financial analysis, budgeting, or similar work.
  • Experience in public-sector infrastructure or capital program environments strongly preferred.

Skills

• Strong knowledge of public budgeting, governmental accounting, and capital project financial management.
• Familiarity with contract administration, procurement processes, and public works requirements.
• Ability to research, analyze, and evaluate proposed projects, costs, and programmatic impacts.
• Experience and strong data analytic skills in gathering and analyzing data using a range of business systems and software (i.e. Microsoft PowerBi, Excel, Tableau, etc).
• Experience managing SharePoint for financial reporting, analysis and collaboration purposes.
• Advanced Microsoft Excel skills and ability to work across multiple software systems.
• Ability to communicate complex concepts clearly in writing, presentations, and discussions.
• Strong interpersonal skills, customer service focus, and the ability to work collaboratively across departments.
• Ability to thrive amid ambiguity, adapt to change, and build systems where none exist.
• Strong organizational skills and attention to detail while maintaining awareness of the broader program vision.

Benefits

Conditions of Employment:

• All candidates will be required to establish employment authorization and identity at the time of hire.
• The City is not able to sponsor work visas.
• Positions may require completion of references checks, including at least one prior supervisor.
• Some positions may require completion of a criminal background check prior to start employment.
• Some positions may require obtaining a commercial driver's license (CDL), licensures, or additional certifications.

Pay

Salary Range: Commensurate with experience, internal equity, and market. Flexible/Hybrid Working: Remote work for this position is subject to department's operational needs and will be discussed with candidates during the selection process. Full-time remote work is not an option. Once hired, employees must reside in the State of Washington and within commuting distance to Bellevue City Hall.

Schedule

Full-time schedule is typically 40 hours per week. Flexible/hybrid working arrangements may be available based on departmental needs.