Candidate Experience Associate

About the role

We're looking for a Candidate Experience Associate (Recruiting Coordinator) to drive a smooth, positive candidate experience from interview scheduling through to their first day.

Key Responsibilities

• Own end-to-end interview scheduling, primarily for US roles with some EMEA support, ensuring a smooth and professional candidate experience.
• Cook up executive-level scheduling and logistics.
• Manage the offer process accurately and on time.
• Onboard new hires into internal systems, ensuring all steps are completed ahead of day one.
• Partner closely with Recruiters, hiring managers, and cross-functional stakeholders throughout the hiring journey.
• Build reports and dashboards in Greenhouse and process audit requirements.
• Maintain and manage candidate data and workflows within Greenhouse Recruiting.
• Coordinate interviews using Zoom and Google Calendar, troubleshooting scheduling conflicts as they arise.
• Bring creative ideas to employer branding initiatives, leveraging AI tools where useful to improve efficiency and candidate engagement.
• Support US Internship programs.
• Ensure a consistently positive, professional, and timely experience for every candidate and stakeholder.

Requirements & Qualifications

• 3-5 years of experience in recruiting coordination, HR operations, or a similar candidate-facing role.
• Hands-on experience with Greenhouse Recruiting (or a similar ATS).
• Proficiency with Zoom and Google Calendar for scheduling and coordination.
• Strong organizational skills with the ability to manage multiple priorities and stakeholders simultaneously.
• Excellent written and verbal communication skills, including experience conducting candidate phone/video outreach.
• A proactive, detail-oriented mindset with a strong sense of ownership.
• Bachelor's degree preferred, or equivalent practical experience.

Nice-to-Haves

• Experience with Greenhouse, Workday, and Docusign.
• Familiarity with DataFacts or similar background check platforms.
• Working knowledge of AI tools to support recruiting/branding efficiency.
• Interest or experience in employer branding and creative candidate engagement initiatives.

Why Join Us

• Be a key part of shaping how candidates experience our company.
• Work cross-functionally with recruiters, hiring managers, and leadership.
• Room to bring creative ideas to life in employer branding and process improvement.

Pay

This is the estimated base salary range for this role and should serve only as a guide. Final compensation offered may vary based on a variety of factors including but not limited to experience level, fit for the role, skills, domain knowledge, internal equity, budget, and location. US Pay Range: $70,784 - $87,250