Campus Manager (Site Supervisor)

About the role

La Scuola International seeks an Office & Campus Manager to oversee the daily administrative, logistical and operational functions of its Silicon Valley campus.

Responsibilities

• Oversees, coordinates and performs the day-to-day administrative and operational functions necessary for the smooth operation of the Silicon Valley campus.
• Manages the campus office and front desk, including answering phones and the door, receiving and distributing mail and deliveries, and maintaining a neat and welcoming environment.
• Serves as the primary campus point of contact and directs questions to the appropriate department or individual.
• Maintains an organized, clean and appropriately stocked office and common areas ensuring inventory is complete and all equipment is functioning.
• Maintains student enrollment forms, information systems and platforms, attendance and related records.
• Provides administrative and operational support. Is the primary point of contact for student drop off and pick up and may step into the classroom to support colleagues as needed.
• Identifies and recommends process improvements to increase operational efficiency.
• Performs other related duties and provides administrative support to faculty and staff as assigned.
• Supports summer and holiday camps and facility rentals if applicable.
• Works with team to prepare event, logistical and operational communications for Silicon Valley campus families.
• Coordinates appointments and supports campus calendar management.
• Communicates and escalates operational, student or community concerns to the appropriate school leader in a timely manner.
• Coordinates the daily duty and coverage schedules for campus faculty and staff.
• Maintains and updates relevant campus calendars and schedules.
• Covers for employee absences by working with faculty, substitutes and substitute staffing agencies.
• Assists with student arrival, dismissal, breaks and other supervision needs.
• Maintains required Title 22 licensing files and documentation and helps ensure ongoing compliance with applicable licensing requirements.
• Supports compliance with California laws, fire-code requirements and school health, safety and security procedures.
• Maintains a current Site Supervisor Permit and other required professional credentials.
• Communicates with school leadership regarding potential licensing or compliance concerns and supports corrective action as needed.
• Cooperates with licensing representatives, government regulators and other authorized agencies during inspections and compliance reviews.
• Collaborates with the Marketing, Communications and Events team and campus leadership to coordinate school events, meetings and community activities.
• Manages event logistics, including scheduling, campus communications, materials, refreshments or catering, room setup and cleanup.
• Collaborates with the Admissions and Enrollment team to support enrollment and re-enrollment processes.
• Supports enrollment and re-enrollment processes in collaboration with the Admissions and Enrollment team.
• Aids families with the completion and submission of required forms and documentation.
• Assists with student support and supervision.
• Provides routine administrative assistance, information and required forms.
• Supervises students sent to the office for health, behavioral or disciplinary reasons in accordance with school procedures.
• Supports implementation of communicable-disease protocols and other applicable public-health requirements.
• Supports Summer Camp operations and facility rentals as needed.
• Assists with planning and coordinating campus improvements and ensures that agreed-upon timelines and operational needs are communicated and monitored.
• Supports the daily administration of the on-site meal program.

Qualifications

• Current Site Supervisor Permit.
• Two years of responsible clerical or secretarial experience, preferably in a school setting.
• Valid first aid and CPR and Basic First Aid certificate EMSA compliant within six months of employment.
• Valid Driver’s License, Criminal Justice Department and Federal Bureau of Investigation Fingerprint Clearance, Physical and TB Clearance.
• Current Mandated Reporter Training (Child Care Providers, including General Training, and SB848 Child Abuse Prevention).
• Professional fluency in English required; proficiency in Italian and/or Spanish preferred.
• Experience in a school, early-childhood program or other child-centered environment preferred.

Skills, Knowledge & Abilities

• Strong organizational and time-management skills, with the ability to manage competing priorities in a busy school environment.
• Excellent written and verbal communication skills and the ability to build positive relationships across a diverse community.
• Sound judgment, initiative and problem-solving skills, with the ability to work independently and collaboratively.
• Professionalism, integrity and discretion in handling confidential information.
• Knowledge of—or ability to learn and apply—Title 22 regulations and applicable school health, safety and licensing requirements.
• Strong attention to detail and proficiency with office technology, databases and recordkeeping systems.
• Flexibility and willingness to support administrative, operational and student-supervision needs.
• Commitment to La Scuola’s mission, values and educational philosophy.