Call Center Representative - Urgent Need

Job Description

Main Purpose of the Position

• Create requests in appropriate databases to support customer orders.
• Identify and coordinate resolution of any issues that may negatively affect customer satisfaction.
• Process requests for credit, rebill and returns as needed.
• Handle all customer contacts in a professional and courteous manner.
• Input all contact information into appropriate database(s) in compliance with Company and Regulatory policies.
• Ensure that all potentially serious incidents are raised to the appropriate levels of Management.
• Support promotional sales campaigns and product launches.
• Resolve service complaints to the satisfaction of the customer within established company guidelines.
• Handle all complaints according to FDA/ISO/cMDR and other regulations governing medical devices and HIPAA regulations.
• Participate in other projects as required.
• Participate in and contribute to Team Meetings.
• Provide support to other team members as needed.
• Identify continuous improvement opportunities and provide feedback for process improvement and knowledge database updates.
• Maintain an up to date, comprehensive knowledge of company services and products through participation in training, coaching and feedback sessions.

Values

We do what is right
We are all accountable
We thrive on innovation and demand quality
We learn to improve every day

Leadership Commitments

Be bold and strategic
Remove obstacles and empower others
Deliver results that matter
Debate and decide, then commit and go
Win as one client
Have the courage to iterate, try new things and embrace change

Mindset

The best way to help customers and patients is to truly know them
Challenges are opportunities to grow and improve
Inclusion and diversity make us a stronger team
Speaking up builds trust and gets to better outcomes faster

Essential Functions

• Strategic Orientation: The degree to which the position has responsibility for influencing and/or developing strategies for achieving company goals and examples. Specific scope of responsibilities is to be based on the specific role.
• Continuous interaction with Supervisor and Team Members.
• Participation and support department continuous improvement initiatives.
• Sphere of Influence: The degree to which a position influences and guides business activities, decisions and processes within a function or unit, as well as across organization boundaries and examples. Specific scope of responsibilities is to be based on the specific role
• Applies specialized knowledge / skills to perform routine and non-routine work.
• Follows established procedures, practices, and policies for Customer Care.
• Influence extends to customers, peers, team members, and key stakeholders.
• Impact on Business Results: Degree of Accountability: The degree to which the position entails making key decisions that affect business performance and examples. Has moderate discretion and decision making. Accountable for the execution of specific tasks with moderate discretion and with oversight from a Supervisor. Responsibility to execute requests timely and with quality and accuracy.
• Financial Impact: The degree to which the position has an impact on those things that drive revenue generation and profitability. Ensures that orders are entered timely and accurately so that invoicing can occur. Ability to use the most cost-effective solutions to drive down costs for operating expenses. Erroneous decisions will have a long-term effect on the company’s success.

KSA Requirements

• Knowledge: 2+ years business related experience in a customer contact center
  Experience managing supplies and equipment.
  Proficiency in Microsoft Office.
  Experience with contact center software / phone systems.
  Preferred: 1+ year(s) experience working in an ERP (SAP and or JDE).
  Preferred: Experience in a medical device or health care company.
• Skills: Customer Focus, Customer Service, Data Entry Skills, Listening, Phone Skills, Verbal Communication, Written Communication, Critical Thinking Skills, Relationship Building, People Skills, Interpersonal Savvy (Team Orientation), Problem Solving.
• Skilled in the use of computers.
  Ability to successfully multi-task and manage several diverse responsibilities in a timely and accurate manner.
  Excellent organizational skills; attention to detail
  Positive Service Attitude.
• Education/Degree: High School Diploma or GED
  Associate’s /Bachelor’s Degree Preferred
• Certifications (if applicable): N/A
• Experience (indicate the number of years): 2+ years business related experience in a customer contact center
  For people management position, indicate years of experience required: N/A
  Other: Identify the minimal level of other competencies required for the position.
• Must be able to work shifts ranging from 7:00am – 700pm EST/EDT
  Must be able to be flexible in work schedule, including willingness to work overtime as needed and/or an occasional Saturday if business needs dictate.
• Language Skills: English – proven oral and written communication
• Mathematical Skills: Ability to solve basic math equations.
• Reasoning Ability: Ability to draw logical conclusions; proven analytical ability
  Ability to formulate decisions to new and rapidly developing challenges.
  Problem solving / application of judgement in dealing with customers.
  Ability to learn quickly.
• Physical Requirements: This individual will work in an office environment with moderate noise.
  While performing the duties of this job, the employee is regularly required to stand, walk, sit and use hands to manipulate, handle or feel objects, tools, controls and office equipment.
  The employee frequently is required to talk and hear.
  The employee is occasionally required to reach with hands and arms and stoop, kneel or crouch and stand for extended periods of time.
  This individual will work in an office environment with moderate noise.
  Infrequent lifting of over 25 lbs. will be required.