Calendar Assistant

Fully remote opportunity in the court reporting and legal services sector. The organization provides administrative and technical support to facilitate smooth operations in a high-demand environment, reflecting a commitment to dependable and organized service delivery.

About the Role

The Calendar Assistant is responsible for managing scheduling and coordination tasks critical to the organization's operations. This position ensures that multiple job schedules are handled efficiently, priorities are managed effectively, and all activities are accurately tracked and communicated. The Calendar Assistant plays a key role in maintaining operational flow, supporting the team's responsiveness and reliability.

Responsibilities

• Manage multiple open jobs simultaneously, prioritizing time-sensitive tasks.
• Maintain organized and accurate scheduling queues and notes.
• Execute timely follow-ups to ensure workflow continuity.
• Adapt to high-volume periods and last-minute changes without disrupting team performance.
• Accept and apply feedback and direction from leadership promptly.
• Use various scheduling platforms, ticketing systems, and cloud-based tools to coordinate activities.

Requirements

• Minimum of 1 year of experience in scheduling, coordination, or administrative roles.
• Strong time management skills and ability to prioritize effectively.
• High level of organization and attention to detail.
• Ability to remain composed under pressure and adapt to changes.
• Receptiveness to coaching and feedback.
• Consistent punctuality and dependability.
• Technical proficiency, preferably with Google Workspace.
• Prior experience in court reporting or the legal industry is a plus.

Pay

Hourly wage between $20 and $27.

Benefits

• Premium medical, dental, and vision coverage with options for employees and families; some plans have 100% premiums covered.
• Wellness and mental health benefits available for employees and their families.
• Flexible paid time off to support work-life balance.
• Equity options reflecting shared success with the team.
• Access to a company-provided 401(k) retirement account.
• Home office setup and monthly stipend to cover internet and phone expenses.