CA Corp Construction Office Assistant

Summary

For 50 years, Olen has owned, developed, and managed distinctive commercial properties in Orange County, CA. Our portfolio includes over 6 million sq. ft. of premier office and flex-industrial commercial properties. For more information, visit www.Olen.com.

Responsibilities

• Maintain and update various Construction Reports
• Create, file, and distribute construction-related documents, as needed
• Review Subcontractor purchase order and change order requests and submit to Director of Construction for approval
• Prepare purchase orders and change orders
• Set up, maintain, and close out of all Tenant Improvement files
• Maintain construction department document filing, as directed
• Create Agenda and take minutes of Tenant Improvement meetings for distribution
• Update and send out Tenant Improvement Weekly Project Reports
• Maintain Project List with current information
• Keep Plan Room neat and orderly
• Work on special projects, as needed
• Travel to jobsites, as needed
• Aid with Corporate Office front desk coverage, as needed
• Assist with other duties as assigned

Qualifications/Skills

• To perform this job successfully, an individual must be able to perform each essential duty and assigned tasks satisfactorily.
• Reasonable accommodation, which does not impose an undue hardship on the Company, may be made to enable qualified individuals with a disability to perform the essential duties of the job.
• Must possess exceptional oral and written communication and interpersonal skills.
• Requires the ability to read and analyze complex reports and interpret business correspondence.
• Requires the ability to write comprehensive business correspondence.
• Requires the ability to read and interpret construction plans, drawings and specifications.
• Represents the company by maintaining a professional appearance and demeanor at all times.
• A High School Diploma or GED required. Business school or Associate degree is a plus.
• Strong computer skills including Excel, Word, Outlook and Share Point.
• Demonstrates initiative, professionalism, integrity, and exercises confidentiality of all areas of performance.
• Knowledge and experience in tenant improvement construction a plus.
• Enthusiasm and motivation.
• Good customer service and communication skills.
• Team player attitude.
• Will assist in meeting the company goal of going paperless.

Physical Demands

• While performing the duties of this job, the employee is regularly required to talk, hear, and see.
• The employee frequently is required to stand, walk, sit, and use hands and fingers to handle or feel objects.
• The employee is occasionally required to reach with hands and arms, and climb or balance.
• The employee must occasionally lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.
• MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS UTILIZED IN THIS POSITION (this is not meant to be comprehensive list): Copy machine/scanner Adding machine/calculator Telephone/Mobile Phone Computer & peripherals Use of software to create electronic files & documents

Compensation

• The salary range for this position is $58,000 – $65,000 annually is the posted range and is flexible depending upon experience and skill level.

Benefits

• Subsidized health insurance including medical, dental and vision
• Company Paid Life and LTD insurance
• 401(k) Plan including company match
• Paid time off
• Employee Wellness Program
• All other benefits and leaves as required by law
• And so much more!