Buyer-Subcontract Administrator

Responsibilities

• Procurement / Buying (Materials, Equipment, Services)
• Process purchase requisitions and issue purchase orders (POs) in accordance with company policies and applicable contract requirements, including FAR / DFARS clauses.
• Sources qualified suppliers; obtains, evaluates, and documents quotes for price, lead time, quality, and best value.
• Negotiates commercial terms (pricing, delivery, payment terms, warranties, freight, etc.) within delegated authority.
• Collaborates with internal stakeholders (Project Managers, Engineering, Operations, QA, Accounting) to confirm specifications, schedules, and requirements.
• Maintains accurate purchasing files and records, including quote documentation and PO terms/conditions.
• Supports inventory/material planning activities as needed (critical spares, min/max, long-lead items, etc.).
• Identifies cost savings and supplier improvement opportunities (alternate sources, consolidations, lead-time reductions).
• Screens prospective suppliers and subcontractors for SAM.gov exclusions / debarment, OFAC and BIS restricted-party lists, TAA / Buy American compliance where required, and counterfeit-parts risk.
• Applies appropriate cost or price analysis techniques to support best-value determinations, document competition results, and prepare sole-source justifications where required.
• Subcontract Administration (Lifecycle Support)
• Supports development of solicitations (RFQ/RFP), including scope language, vendor instructions, and evaluation criteria.
• Affords assistance with subcontract selection documentation (bid tabulations, price analyses, decision rationale).
• Drafts, issues, and administers subcontracts and subcontract modifications/changes (change orders), ensuring alignment with prime contract requirements and company flowdowns.
• Tracks and administers subcontract deliverables, milestones, invoices, and performance metrics.
• Manages subcontractor communications, including clarifications, meeting coordination, and issue resolution.
• Supports subcontract closeout (final deliverables, lien releases where applicable, final invoice resolution, and file completion).
• Ensures purchase orders and subcontracts include required terms, conditions, and applicable flowdowns.
• Affords support for compliance documentation tracking as required (insurance certificates, NDAs, safety documentation, quality requirements, export controls (ITAR / EAR) and Controlled Unclassified Information (CUI) handling per NIST SP 800-171 where applicable).
• Maintains organized procurement/subcontract files that support audits, customer reviews, and internal controls.
• Utilizes the company’s purchasing/ERP/accounting systems to create and manage POs/subcontracts, receipts, and supporting documentation.
• Generates routine procurement and subcontract status reports (open PO report, expediting report, subcontract milestone tracking).
• Participates in project kickoff and planning meetings to align procurement actions with project schedules.
• Supports continuous improvement initiatives related to procurement efficiency, standard templates, and process controls.

Required Qualifications

• High school diploma or equivalent required; Associate or Bachelor’s degree preferred (Business, Supply Chain, Finance, or related field).
• 3+ years of demonstrated experience procuring both services and materials/equipment in a project-based environment, including buying, subcontract administration, or supply chain roles.
• Working knowledge of commercial purchasing best practices and supplier sourcing, combined with a working knowledge of the Federal Acquisition Regulation (FAR) including how prime-contract terms and clauses flow down to suppliers and subcontractors.
• Strong negotiation, communication, and vendor management skills.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and detailed documentation.
• Proficient with Microsoft Office (Excel, Word, Outlook); comfort working in ERP/purchasing systems.

Preferred Qualifications

• Experience with subcontract modifications, change control, and closeout processes.
• Certification(s) such as CPSM, CPIM, NCMA CFCM / CPCM, or similar (or willingness to obtain).
• Experience supporting government / federal contracting environments, including familiarity with FAR (and DFARS or other agency supplements where applicable), prime-to-sub flowdowns, and audit-ready procurement documentation.
• Working familiarity with cost / price analysis concepts (FAR 15.404-1), competitive procurement documentation, and sole-source / J&A justifications.

Benefits

• All eligible employees enjoy an excellent benefits package, including medical/dental/vision insurance, short/long-term disability, life insurance, 401(k), paid time off including holidays, and tuition reimbursement.

EEO Statement

• MSTI is an equal-opportunity employer. All qualified candidates, including individuals with disabilities and protected veterans, are encouraged to apply. MSTI is an E-Verify employer. If you have difficulty using the online application system or need an accommodation to apply due to a disability, please email: HR@mstechnology.com.