Buyer

Job Summary

Perform buying work of moderate difficulty in the procurement of supplies, equipment, and service in compliance with County procurement codes.

Typical Classification Essential Duties

• Issue purchase orders in accordance to Pinal County Procurement Code, review department requisition, research applicable contracts, and solicit competitive quotes and supplier selection.
• Procure complex and/or technical services and commodities by preparing, soliciting, evaluating, and negotiating contracts and determine if existing contracts are advantageous and appropriate or if a new solicitation (formal or informal) is required.
• Administer the formal solicitation process (RFP, IFB, ROQ) which includes: identifying and coordinating development of scope of work, organizing pre-proposal conferences, chairing evaluation committee meetings, conducting consultant interviews and demonstrations, preparing award recommendation to the Board of Supervisors, issuing notices of award, and handling any post-award issues that may include coordinating, evaluating, and ruling on any formal protests.
• Provide County stakeholders and the general public with guidance interpreting the Pinal County Procurement Code and make decisions pertaining to the application of procurement laws, policies, procedures, and practices in relation to the code.
• Manage supplier relationships by investigating and resolving any contractual or performance problems by the use of phone, written correspondence, and/or facilitating face-to-face meetings.
• Ensure maximum value for expenditures is achieved by conducting market research, cost/benefit analysis, contract negotiations and performing strategic forecasting of future requirements.
• Meditate and resolve any disputes between suppliers, vendors, or contractors, and county stakeholders.
• Research and interview potential new suppliers and determine viability, contractual status, and compatibility to current business model.
• Evaluate and refine current procurement methodology by surveying other agencies, taking continuing education, and reviewing journals and publications for best practices.
• Research and resolve supplier invoice and payment issues as required.
• Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.

Minimum Requirements to Perform Work

• Bachelor's degree in Finance, Purchasing, Business Administration, or related field.
• Two (2) years of purchasing and finance.
• Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.

Knowledge, Skills, and Abilities

• Knowledge of pertinent Federal, state, and local laws, codes, and regulations as they apply to area of assignment.
• Demonstrated ability to successfully perform procurement tasks including but not limited to total cost analysis, pre-negotiation planning, contract negotiations, supplier management.
• Knowledge of effective data research techniques, statistical analysis, report writing, and presentation skills.
• Skill in utilizing personal computer software programs affecting assigned work and in compiling and preparing budget and financial reports.
• Ability to establish and maintain effective working relationships with other department staff, management, outside agencies, community groups, and the general public.

Work Environment

Work is performed in a relatively safe, secure, and stable work environment.

Notice to Applicants

We appreciate your interest in our employment opportunities. At Pinal County, we value professionalism and respect for others. If these values are not demonstrated throughout the application and interview process, we reserve the right to remove your candidacy from consideration, which may impact your future Pinal County applications. Offers of employment are valid only if provided in writing and approved by Pinal County Human Resources. All qualified candidates eligible to work in the United States are welcome to apply. However, visa sponsorship is not available. Pinal County does not participate in STEM Optional Practical Training (STEM OPT). Pinal County requires pre-employment screening, which includes a Motor Vehicle Record check, a comprehensive background check (encompassing employment, education, and criminal history), and drug testing for safety-sensitive roles. Criminal convictions do not automatically disqualify candidates from employment. Employment offers are contingent on successful pre-employment screening. If driving is a requirement of the position, you must have a valid Arizona State Driver's License in accordance with Arizona State Law. Work in this classification requires an individual to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties, just as though they were actually written out in this description.

Pinal County Offers Some of the Best Benefits in Arizona!

• An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work-Life Balance.
• Paid Vacation And Sick Leave - 15 Vacation Days Accrued Annually Starting Day One
• After Three (3) Years of Service 18 Vacation Days Accrued Annually
• After Five (5) Years of Service 20 Vacation Days Accrued Annually
• Ten Paid Holidays + One Paid Floating Holiday to Use as You Wish
• 13 Sick Leave Days Accrued Annually Starting Day One
• Paid Sabbaticals Every Five (5) Years - Two Week Sabbatical After Five Years of Continuous Service
• Three Week Sabbatical After Ten Years of Continuous Service
• Four Week Sabbatical After Fifteen Years of Continuous Service
• Four Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service
• Retirement Plans with Generous Employer Contributions - Guaranteed Lifetime Benefit!
• Top Tier Affordable Medical, Dental and Vision Plans - Insure your whole family on a PPO plan for as low as $57.94/mo.
• Insure you and your children on a PPO plan for ZERO premium cost
• Comprehensive Wellness Program - Onsite Mammogram and Prostate Screening Events
• Skin Cancer Screening Events Onsite
• Biometrics and Health Screening Events Onsite
• Financial Health and Retirement Planning Events Onsite & Online
• Fitness Resources and Onsite Sessions Like Yoga and Tai Chi
• Quarterly Well Challenges
• Vaccination Clinics Onsite
• Vision Exams and Optometry Events Onsite
• Tuition Reimbursement Program
• Alternative Work Schedules
• Telehealth
• Qualified Employer for the Public Service Loan Forgiveness Program through the Dept of Education
• Employee Assistance Program with Ongoing Training & Development Options
• Civil Service Leave
• VanPool Options
• Short-Term Disability – Employer Paid
• Basic Life Insurance - Employer Paid
• Flexible Spending Accounts for Dependent Care and Medical Expenses
• Suite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer Insurance