Buyer

About the role

Under the supervision of Procurement Director, the Buyer provides support for a variety of procurement activities, including the coordination of procurement activities and schedules, drafting and reviewing contract language, and monitoring contract and legislative compliance. All activities must support Knoxville’s Community Development Corporation’s (“KCDC” or “Authority”) mission, strategic goals, and objectives. The Buyer is a non-supervisory job classification.

Responsibilities

• Assists in the administration of Requests for Proposal (RFPs), Requests for Qualifications (RFQs) and Invitation for Bid (IFBs).
• Attends bid openings and other departmental meetings; accurately transcribes meeting minutes, tabulates bids, distributes, and tracks construction plans and specifications.
• Obtains and reviews competitive bids, quotes, and proposals from vendors and contractors.
• Evaluates suppliers based on price, quality, selection, service, support, availability, reliability, and production/distribution capabilities.
• Assists with the negotiation and administration of contracts with chosen vendors.
• Receives and responds to inquiries of contractors, staff members, and the public in a professional and timely manner.
• Provides general contract management assistance throughout full life-cycle of KCDC contracts.
• Serves as liaison to vendors, suppliers, contractors, and others.
• Coordinates with external contractor for Elation database maintenance.
• Researches and reports on procurement methods.
• Stays abreast of emerging trends and regulations in the government procurement field.
• Coordinates use and reconciliation of the division’s P-card.
• Assists in the administration of KCDC's P-Card program.
• Oversees the procurement section of KCDC’s webpage, updating documentation and schedules as required.
• Trains staff and vendors on KCDC procurement processes.
• Acts as a resource to KCDC employees as required.
• Maintains procurement files on all KCDC contracts; creates reports on procurement activity as requested.
• Assists with administration of KCDC’s Section 3 program.
• Assists with administration