BUYER

About the role

The Finance Department, through its four Divisions, provides financial management, oversight, monitoring and reporting functions for the City's complex financial resources. The Budget Management Division oversees the citywide purchases of goods and services, coordinates the competitive bidding process, and maintains the list of qualified vendors.

Responsibilities

• Receives, examines, and processes departmental requests for supplies, materials, and services
• Consults with department personnel on procurement needs
• Generates and revises purchase orders including change orders
• Researches market for products and services; develops, reviews and analyzes specifications and standards for products
• Identifies and contacts vendors regarding procurement needs, specifications, bids and prices; invites, reviews and awards bids; investigates complaints
• Negotiates agreements or contracts; places orders with authorized vendors
• Maintains quality and price standards for items purchased
• Expedites delivery, billing and receiving documents
• Troubleshoots problems with vendors, merchandise or deliveries
• Responds to inquiries from other employees and vendors regarding procurement policies and procedures; may provide ongoing technical support, instruction, and assistance with the City’s purchasing system as needed
• Supports the Emergency Operations team during activation
• Supports the reprographics and mail room contract
• Coordinates the Citywide credit card purchasing program or other related purchasing programs; activates new cards; collects and reviews statements, reconciles statements to master invoice and process for payment

Requirements

• Education: Associate's degree from an accredited college or university with coursework in business or public administration, purchasing, accounting, finance, or other related field. Bachelor's degree in business administration, finance, or other related field is desirable.
• Experience: Three (3) years' professional experience purchasing materials, equipment, supplies, and services. Government purchasing experience desirable.
• Licenses/Certifications: Possession of a valid California Class C driver's license with an acceptable driving record are required at the time of appointment and throughout employment. Certified Professional Public Buyer (CPPB) certificate issued by the National Institute of Governmental Purchasing or the Universal Public Procurement Certification Council desirable.

Skills

• Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying.
• Examples of Essential Duties include:
• Receives, examines, and processes departmental requests for supplies, materials, and services
• Consults with department personnel on procurement needs
• Generates and revises purchase orders including change orders
• Researches market for products and services; develops, reviews and analyzes specifications and standards for products
• Identifies and contacts vendors regarding procurement needs, specifications, bids and prices; invites, reviews and awards bids; investigates complaints
• Negotiates agreements or contracts; places orders with authorized vendors
• Maintains quality and price standards for items purchased
• Expedites delivery, billing and receiving documents
• Troubleshoots problems with vendors, merchandise or deliveries
• Responds to inquiries from other employees and vendors regarding procurement policies and procedures; may provide ongoing technical support, instruction, and assistance with the City’s purchasing system as needed

Qualifications

• Indicate your highest level of education.
• Have you completed coursework in any of the following areas: business administration, public administration, purchasing, accounting, finance, or a related field?
• List any degrees or coursework you have completed in business, public administration, purchasing, accounting, finance, or related fields. If none, please enter 'None.'
• Indicate your level of professional experience purchasing materials, equipment, supplies, and services.
• Do you possess government purchasing experience?
• Indicate which of the following certifications you currently hold.
• Please indicate all areas in which you have procurement experience (select all that apply).
• Describe your experience receiving and responding to requests and/or requisitions for purchase of materials including equipment, products and services.
• Describe your experience working independently and cooperatively with diverse teams and with minimum supervision, including your abilities to plan, organize, prioritize, and meet deadlines.
• Are you a CalPERS Retired Annuitant?