Buyer, Assistant

As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, integrity, quality and trust that are integral to our mission.

About the role

This position assists with purchase order processing by contacting vendors and suppliers for quotes and follows up on unresolved purchase orders. The incumbent ensures billing and order accuracy, resolves related problems, creates tracking systems, and compiles, evaluates and maintains systems depending upon departmental needs. The Assistant Buyer acts as a liaison between requesting departments, accounts payable and vendors to ensure that information is shared appropriately and invoices are paid on time. If shipments do not arrive on time, are filled incorrectly, or become damaged during shipment, the incumbent researches the problem and works with the vendor and the receiving dock to resolve any discrepancies.

Responsibilities

• Reviews and processes routine purchase requisitions for goods and services.
• Ensures compliance with purchasing procedures, state procurement codes, and user requirements.
• Prepares standard bids, proposals, and recommendation justifications.
• Interacts with vendors and departments regarding procurement procedures and status of orders.
• Maintains and updates product catalogs, vendor files, and price lists.
• Maintains records in accordance with established policies and procedures and audit guidelines.
• Reconciles and processes receiving reports, vendor invoices, and other procurement documents.
• Expedites shipping and deliveries, maintains inventories, monitors usage inconsistencies, price changes, and back orders.

Requirements

• Three (3) years of experience in a procurement environment, a related field, or the equivalency.
• Depending upon department of hire, a valid, State of Utah Driver's License may be required.

Skills

• Ability to perform the essential functions of the job as outlined above.
• Superior organizational and problem-solving skills.
• Knowledge of spreadsheets and word processing.
• Human relations and effective communication skills.

Preferred Qualifications

Accredited Purchasing Practitioners (APP) certification may be preferred in some areas of assignment.

Working Conditions and Physical Demands

This is a sedentary position in an office setting that may exert up to 10 pounds and may lift, carry, push, pull, or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions.

• Color Determination
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• Sitting
• Speaking