Buyer / Administrative Assistant (Scotts Valley)

About the role

JACO Machine Works is an AS9100 certified machine shop supporting the medical, aerospace, and semiconductor industries. We are currently seeking an Administrative Assistant with purchasing and materials management experience for our growing operation.

Responsibilities

• Create and manage purchase orders for supplies, materials, and services, including soliciting bids.
• Follow up with vendors to ensure on-time delivery of products and services and resolve issues that arise.
• Receive and coordinate responses to customer requests for quotations.
• Provide clerical assistance and backup to the office manager, contract administrator, and bookkeeper as needed.
• Answer the phone and provide direct assistance to customers, suppliers, and other external stakeholders.
• Maintain purchase order, quotation, closed jobs, material certification, and quality record filing systems.
• Provide backup assistance with cleaning, packing/shipping, and material prep job functions as needed.

Requirements

• Experience with JobBoss or similar ERP system.
• Relevant purchasing experience.
• Must be organized and accurate with documentation.
• Strong work ethic and ability to work well with others.

Qualifications

• High school diploma or equivalent experience.
• Experience with JobBoss shop software is a plus.
• Background in AS9100 or ISO9001 work environment is a plus.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rates, ratios, and percentages and to draw and interpret bar graphs.
• Basic computer skills, including knowledge of Word, Excel, and database logging.

Skills

• Solving practical problems and dealing with a variety of concrete variables.
• Interpreting written, oral, and visual instructions.

Benefits

• Paid time off and company holidays.
• 401(k) with employer match.
• Health insurance.
• Dental insurance.
• Vision insurance.
• Referral program.