Business Process Subject Matter Specialist

Location: Fully Remote
Clearance: Secret

About the Role

The Business Process Subject Matter Specialist (BP-SMS) serves as the primary functional expert for Department of Defense (DoD) contracting and procurement processes, supporting the Electronic Contract Writing Module (ECWM) and related acquisition systems. This position acts as a critical liaison between contracting professionals, business stakeholders, and technical development teams to ensure systems, integrations, and workflows align with federal acquisition regulations, business requirements, and mission objectives. The BP-SMS leverages extensive contracting experience and business systems analysis expertise to translate complex procurement processes into technical requirements, support system modernization initiatives, and drive improvements across the contract lifecycle.

Responsibilities

• Contracting and Procurement Subject Matter Expertise
  • Serve as the functional authority for DoD contracting processes and electronic contract writing systems.
  • Provide expert guidance on Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and DoD acquisition policies.
  • Support contract lifecycle management activities, including acquisition planning, solicitation, award, administration, modification, and contract closeout processes.
  • Interpret regulatory and policy requirements and assess their impact on business processes and supporting systems.
  • Ensure system recommendations and process improvements align with government contracting standards and operational requirements.
• Business Process Analysis and Improvement
  • Analyze existing contracting and procurement workflows to identify process improvements and modernization opportunities.
  • Facilitate requirements gathering sessions with stakeholders to document business needs, functional requirements, and operational challenges.
  • Conduct business process modeling, workflow analysis, gap analysis, and impact assessments.
  • Translate complex business requirements into actionable technical specifications and user stories.
  • Recommend process enhancements that improve efficiency, compliance, data integrity, and user experience.
• Systems Integration and Functional Support
  • Provide contracting-focused expertise to support development, implementation, enhancement, and integration efforts for ECWM and related acquisition systems.
  • Collaborate with technical teams to ensure functional requirements are accurately represented in system design and development.
  • Support integration efforts involving contract writing, procurement, and acquisition management platforms.
  • Validate system functionality against business requirements, regulatory mandates, and operational objectives.
  • Assist in testing, defect identification, validation, and user acceptance activities.
• Data Standards and Compliance
  • Apply knowledge of Procurement Data Standards (PDS), Procurement Reporting Data Standards (PRDS), associated business rules, and validation requirements.
  • Support data quality initiatives and ensure compliance with applicable reporting and data exchange standards.
  • Analyze the impact of regulatory or policy changes on data structures, interfaces, and system functionality.
  • Ensure procurement data integrity across interconnected acquisition systems.
• P2P and Contracting Systems Support
  • Provide expertise in Procure-to-Pay (P2P) handshakes and their application within contracting and procurement environments.
  • Support interoperability between contract writing systems and related financial, procurement, and reporting systems.
  • Assess integration requirements and support implementation planning for system interfaces and automated workflows.
  • Troubleshoot business-process-related issues impacting system performance and user operations.
• Training, Documentation, and Knowledge Management
  • Develop and maintain functional documentation, business process guides, standard operating procedures, and user reference materials.
  • Create or contribute to training materials supporting users at varying levels of contracting and system experience.
  • Conduct knowledge transfer sessions, workshops, and stakeholder briefings.
  • Promote user adoption through clear communication of system capabilities, process changes, and best practices.
• Stakeholder Engagement and Collaboration
  • Serve as a trusted advisor to contracting officers, contract specialists, program managers, system owners, and leadership teams.
  • Facilitate communication between business and technical stakeholders to ensure alignment throughout project lifecycles.
  • Support strategic planning, modernization initiatives, and system enhancement efforts.
  • Prepare reports, presentations, recommendations, and implementation documentation for leadership review.

Requirements

• Minimum of five (5) years of direct experience serving as a GS-1102-12 or above Contract Specialist, Contracting Officer, or equivalent position demonstrating extensive knowledge of federal contracting processes and electronic contract writing systems.
• Minimum of five (5) years of relevant experience as a Business Analyst, Business Systems Analyst, or equivalent role responsible for translating business requirements into IT solutions.
• Demonstrated ability to translate contracting policy, regulatory requirements, and business processes into system functionality, technical requirements, and user guidance.
• Comprehensive knowledge of Federal Acquisition Regulation (FAR), DFARS, and DoD contracting policies and procedures.
• Knowledge of Procurement Data Standards (PDS), Procurement Reporting Data Standards (PRDS), associated business rules, and validation requirements.
• Understanding of Procure-to-Pay (P2P) handshakes and their role within contracting and acquisition systems.
• Strong analytical, critical thinking, problem-solving, and process modeling skills.
• Excellent written and verbal communication skills with the ability to communicate effectively with both business and technical audiences.
• Exceptional attention to detail and commitment to quality and accuracy.

Required Systems Experience

• Experience supporting one or more of the following systems:
  • Electronic Contract Writing Module (ECWM)
  • CON-IT
  • PRISM
  • SPS/PD2
  • FPDS-NG
  • System for Award Management (SAM)
  • Other federal or DoD electronic contracting and acquisition management platforms

Preferred Qualifications

• Bachelor’s degree from an accredited college or university.
• Experience supporting DoD system modernization or digital transformation initiatives.
• Knowledge of Agile development methodologies and requirements management practices.
• Experience participating in software testing, validation, and user acceptance testing activities.
• Experience supporting enterprise system integrations and data exchange processes.
• Familiarity with cloud-based government solutions and emerging acquisition technologies.

Core Competencies

• DoD Contracting and Acquisition Operations
• FAR and DFARS Expertise
• Business Process Analysis
• Requirements Elicitation and Management
• Business Systems Analysis
• Contract Lifecycle Management
• Procurement Data Standards (PDS/PRDS)
• P2P Integration Processes
• Electronic Contract Writing Systems
• Functional Requirements Development
• Gap Analysis and Impact Assessment
• Stakeholder Engagement
• Training and Documentation Development
• Regulatory Compliance
• Continuous Process Improvement

Benefits

• PTO
• Holiday Pay
• 401K with a 4% Match
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Group Life & AD&D
• Voluntary Life AD&D
• Short-term Disability
• Long-Term Disability
• Health Savings Account
• Flexible Spending Account (Health and Dependent)
• Critical Illness Insurance
• Accident Insurance
• Hospital Indemnity Insurance
• Employee Assistance Program (EAP)