Business Practice Legal Assistant

Essential Functions and Responsibilities

• Review/Log incoming mail using ProLaw and its dockets, e-mail mail to attorney and paralegal
• Add Dockets/Tasks for Case Management Orders/Responsive Pleadings
• Transcribe pleadings, discovery, letters, client reports at attorney’s request
• Proof/format pleadings, letters, etc. prepared by attorneys
• Document conversions (PDF to Word)
• Drafts shell responsive pleadings/documents (entries of appearance, answers, replies)
• Finalize Documents for service (ie: add signatures, covert to pdf, properly dated, etc.)
• Serve pleadings and discovery at attorney’s request with preparation of standard enclosure letters as needed
• If mail, prepare envelopes, labels, instructions to Columbia Runner to place in physical mail
• Create Dockets
• Docket Case Management Order deadlines, hearings, trial
• Docket & File incoming mail (mostly via emails from other counsel/courts, etc.)
• Open new file, download client files, docket any known deadlines
• Complete ProLaw tabs
• Draft/send initial letters
• Send closing file letter to client(s) and request final bill (at attorney direction)
• Aid with Attorney Admissions to necessary Courts (State, Federal/District etc.)
• Regularly checks PACER
• Billing tasks as needed
• Other tasks as assigned

Requirements

• Professional, motivated, organized
• Exceptional oral and written communication skills
• 2-5 years of related work experience
• Typing/transcription skills required

Qualifications

• Experience with legal software and systems
• Knowledge of legal terminology and processes
• Ability to prioritize and manage multiple tasks simultaneously
• Attention to detail and accuracy in document preparation