Business Partner - New Starters and Visas

About the role

The Business Partner – New Starter and Visas is responsible for oversight of the onboarding program and managing legal compliance for work authorizations. This role provides administrative support to the People & Culture department while exemplifying OceanaGold’s values of care, respect, integrity, performance, and teamwork.

Responsibilities

• Manage visa and immigration processes by coordinating documentation, monitoring compliance, tracking expiration dates, and working with employees, managers, and external providers to support work authorizations.
• Ensure all pre-employment requirements are completed.
• Proactively coordinate New Starter Orientation.
• Manage, track, and improve the first to 90-day experience of all employees, liaising with People and Culture, department leaders, and new starters.
• Communicate regularly and effectively with colleagues to promote a harmonious working environment.
• Provide consistent guidance and adherence to Haile Gold Mine People & Culture policies, guidelines, procedures, programs, and philosophies.
• Serve as the primary point of contact between employees, People and Culture, external immigration attorneys, and foreign governmental authorities.
• Conduct periodic internal immigration, E-Verify, and I-9 audits.
• Oversee all immigration processes to guarantee adherence to federal, state, and international labor regulations.
• Develop and update onboarding content.
• Ensure all People and Culture employees are trained to execute onboarding training.
• Coordinate all attendees effectively and efficiently.
• Conduct check-ins with new employees in the 1st week, 30 days, 60 days, and 90 days.
• Liaise with Senior Business Partners on any issues to coach leaders on new employee training and development.
• Perform other tasks as allocated by the People & Culture Superintendents and Manager.
• Comply with all safety requirements and observe all company policies and procedures.

Requirements

• High school diploma and administrative experience (minimum).
• Previous immigration experience (preferred).
• Certificate or degree in Human Resources, Business Administration, or related field (preferred).

Skills

• Proficient with Microsoft Office Suite or related software.
• Ability to speak and teach a large group of people.
• Proactive organizational skills.
• Ability to liaise and communicate effectively with all levels of the organization internally and externally.
• Proven ability to perform with accuracy and efficiency.

Working Conditions

• Work is in a surface mine plant setting, which may include exposure to extremes in temperature and humidity.
• Personal protective equipment is required when performing work in a mine environment, including hard hat, hearing protection, safety glasses, safety footwear, and as needed, respirator, rubber steel-toe boots, protective clothing, gloves, and any other protective equipment.
• While performing the duties of this job, the employee is regularly required to stand, sit, demonstrate manual dexterity, climb stairs, talk, hear, and see.
• Occasionally may be required to lift moderately heavy objects (up to 50 pounds) during the workday.

Safety

• Comply with OceanaGold Health and Safety Policy and Environment Policy.
• Actively promote safety awareness and environmental responsibility amongst company and contract personnel.
• Report all personal injuries and incidents and assist with investigations.
• Actively support and participate in safety and environmental initiatives.
• Ensure open communication is maintained for all HS&E information.
• Maintain a safe and healthy work environment.
• Actively participate in the development of site-specific safety Key Performance Indicators, then ensure the KPIs are driven by all members.

Benefits

• Competitive salary + short-term and long-term bonus.
• Comprehensive benefits package including health, vision, and dental insurance.
• 401K retirement plan.
• Long service recognition.
• Living Our Values recognition program.
• In-office snack shop.
• Monthly paid training available and professional development.
• Supportive work environment with a focus on safety and teamwork.
• Access to OceanaGold Employee Assistance Program (EAP).

Location

Haile Gold Mine is located in South Carolina, the largest gold mine on the East Coast of America. The location is close to Charlotte, SC, and situated between the mountains and sea.