Business Officer

Raleigh, North Carolina – Hybrid work location and flexible schedule available at the discretion of the supervisor.

About the Department

The Office of Information Technology (OIT) provides central administrative and academic IT services to the University. OIT staff are committed to providing the best possible IT systems and services for the students, faculty, and staff of NC State.

OIT Vision: Be the IT organization people seek out as a partner for providing visionary strategies, creative solutions, objective information, and effective and efficient services in order to help them achieve their mission and goals.

OIT Mission: To provide nimble, effective, efficient, and collaborative IT services, solutions, and strategies in a timely and helpful manner that assists the university, state, and nation in achieving their strategic goals.

OIT Business Services provides financial, human resource management, and operational support to all OIT employees.

Responsibilities

The Business Officer will perform a variety of administrative, fiscal, HR, and operational functions for OIT and Business Services, providing support to serve nearly 300 employees within OIT. This position will report directly to the Director of Business Services, in coordination with the Manager of Human Resources, and serve as the point of contact for other operational needs within Business Services and OIT.

• Financial Management:
  • Initiate and process a variety of financial transactions, including purchase requisitions, purchase orders, voucher payments, reimbursements, interdepartmental transactions, Marketplace orders, and related fiscal activities.
  • Support the financial management of OIT budgets by monitoring expenditures, processing budget adjustments, reconciling financial transactions, and ensuring compliance with university policies and accounting guidelines.
  • Appropriate spending and the allocation of funds by processing budget journals and other financial actions during the university’s fiscal year-end closeout period.
  • Serve as the point of contact with college departments that partner with OIT on technology projects that are grant-funded, to manage pre- and post-award processes (budget preparation, no-cost extensions, reporting, budget closeout).
  • Process and reconcile procurement card transactions, travel authorizations and reimbursements, insurance payments, and other assigned financial activities.
• Human Resources:
  • Initiate and process employment actions for student, temporary, and other designated employee groups, including personnel transactions and employment changes.
  • Maintain personnel records and organizational information by managing electronic personnel files, updating organizational charts, and supporting the accuracy of HR documentation.
  • Partner with the OIT Human Resources team to support recruitment activities, ensure compliance with university policies, and assist with HR projects and operational initiatives.
• Business Services Operations:
  • Coordinate business services operations by serving as the primary contact for building access, key management, office equipment, surplus property, permits, and office supply procurement.
  • Support departmental operations by coordinating meeting and event logistics, assisting with asset management activities, and providing administrative support for Business Services initiatives.

In addition to the core responsibilities of this role, there will be occasional opportunities to take on additional duties aligned within the scope of HR, fiscal management, and operations.

Requirements

• Graduation from a four-year college or university with a degree in Business Administration, Public Administration, or a related business area and three years of administration management or business management experience; or an equivalent combination of training and relevant experience. All degrees must be received from appropriately accredited institutions.
• Working knowledge of enterprise resource planning (ERP) systems, such as PeopleSoft HR, PeopleAdmin, PeopleSoft Financials, or similar platforms used to support human resources, financial, and business operations.
• Skilled in processing HR, financial, and administrative transactions while maintaining accuracy, compliance, and effective business operations.
• Knowledge of financial management and accounting practices, including processing, reconciling, and monitoring financial transactions while ensuring compliance with established policies and internal controls.
• Capacity to interpret and apply administrative policies, procedures, and business processes to resolve routine operational issues, make informed decisions, and determine when escalation is appropriate.
• Ability to manage multiple priorities while maintaining accuracy, safeguarding confidential information, meeting deadlines, and providing timely follow-up with campus partners and stakeholders.
• Customer service and communication skills that support positive interactions, timely responses, and productive working relationships with faculty, staff, students, university partners, external organizations, and the public.
• Valid NC Driver’s License.

Preferred Qualifications

• Knowledge of UNC System and/or NC State University processes and protocols.
• Demonstrated understanding and application of university policies, procedures, and regulations regarding financials, human resource administration, and business operations.
• Proficiency with Microsoft Office (particularly Word and Excel) and Google Workspace, particularly Gmail and Google Drive (especially Docs and Sheets).

Benefits

As a Pack member, you can enjoy exclusive perks designed to enhance your personal and professional well-being:

• Medical, Dental, and Vision coverage.
• Flexible Spending Account.
• Retirement Programs.
• Disability Plans.
• Life Insurance and Accident Plan.
• Paid Time Off and Other Leave Programs.
• 12 Holidays Each Year.
• Tuition and Academic Assistance.
• Childcare benefits.
• Wellness & Recreation Membership and Wellness Programs.

Perks and benefit eligibility are based on part-time or full-time employment status.

Pay

$63,000 - $66,000 per year.

Schedule

Monday-Friday, 8:00 am - 5:00 pm.