Business Office Coord.

Hourly pay range $21.00 - 24.85

Responsibilities

• Oversees accounts payable, works with department heads for coding, verifies coding accuracy, and processes via procurement platform.
• Prepares accurate and timely accounts receivable monthly statements.
• Follows policy and procedures for deposits of incoming funds.
• Assists Generations and community Directors routinely with projects as needed.
• Accounts for all revenue, collections, and outstanding balances according to policy and timelines.
• Staffs, hires, evaluates, and schedules front desk reception and fills in as necessary.
• Collaborates with Executive Director and Generations to ensure accuracy of financial statements.
• Reimburses funds owed to residents according to contract.
• Interprets the facility's accounting policies and procedures to employees, residents, family members, visitors, and government agencies as necessary.
• Ensures that resident admission contracts are signed, complete, and filed appropriately according to policy and procedure.
• Responsible for all move-in and move-out pro-rate sheets and resident activation and deactivation.
• Partners with Sales Team to ensure accurate daily census.
• May include timekeeping support as needed.
• May provide employee benefit information to new hires.
• Performs other tasks as assigned by the Executive Director and Generations.

Requirements

• High school diploma or GED.
• CPR and First Aid certified (training provided by community).
• 2-3 years’ experience in a professional office setting with AP/AR and new hire processing related responsibilities.
• Working knowledge of accounting best practices such as payables, receivables, and reconciliations.
• Strong knowledge of federal, state, city, and county regulations and tax practices.
• Strong PC skills including proficiency in Microsoft Word, Excel, and PointClickCare.
• Knowledge of basic money handling, bank deposits, cash drawers, etc.
• Strong work ethic and team player.
• Ability to read, write, and follow written and oral instructions in the English language.
• Knowledge of Federal and State regulations and Medicaid regulations.
• Self-directed with the ability to make decisions.
• Supervisory experience with assigned staff.

Physical Requirements

• Workday: 8 hours.
• Stands: Often for short periods of time.
• Sits: Often, up to 3 hours at a time.
• Walks: Occasional, short to long distances when walking through the community.
• Bends: Often, when filing or fulfilling other tasks.
• Stairs: Often.
• Kneels: Seldom.
• Lifts: Occasionally, up to thirty pounds at a time.
• Repetitive hand activity used for typing, 10-key, software as necessary.

Working Conditions

• Works indoors in well-lighted, well-ventilated offices.
• Potential to work in hot conditions in residents’ apartments.
• Works with a variety of staff, deals with the public, personnel, visitors, family members, and residents under all circumstances.

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.