Business Office Assistant - FT - Day

Responsible Duties And Responsibilities

• Processes new hires, status changes and terminations within defined timeframes.
• Completes I-9 processing, pre-employment background checks, drug testing, pre-employment reference checks for compliance.
• Create job requisitions and source/review applications.
• Verifies medical licenses and certifications as needed.
• Processes associate absence and leave paperwork.
• File worker’s compensation claims and coordinate with the Leave of Absence Coordinator, if time off is needed.
• Attend morning meeting.
• With guidance from Director of HR, assists center leadership with interpreting labor regulations, HR guidelines and employment forms.
• Create and maintain personnel files in compliance with applicable legal requirements; audits periodically and takes action to correct missing or incomplete items ASAP.
• Maintains GCHEXs roster.
• Facilitates location general and HR orientation, and on-boarding for all new associates, coordinating with Recruiting, the Onboarding Champion Program Administrator, IT, and Hiring Manager.
• Reports worked time and business expenses in accordance with organizational guidelines.
• Ensures appropriate communication to facilitate prompt approvals on personnel actions.
• Maintains associate files accurately and confidentially, under guidance and oversight of the Director of HR.
• Answers any associate inquiries regarding their time record, benefits and/or pay.
• Facilitates Retention Committee Meetings, as well as tracking progress on turnover and retention goals.
• Aids in achieving the turnover and retention goals.
• Screens all candidates as needed and attend local job fairs for recruiting when available.
• Reviews HR Daily Checklist which includes Workday Reports.
• Works with Director of HR under supervision for variety of general HR duties and assistance such as sitting in on performance coaching, associate investigations, or other HR-related meetings to take notes or support the Director of HR.
• Notifies the Director of HR of proposed terminations, obtains authorization to proceed, and prepares termination documents in advance.
• Attends termination meetings for non-supervisory workers* as a witness, countersign documents as needed.
• Collections company property such as badges, building keys, laptops or tablets, etc.
• Tracks and returns company property to appropriate parties, keeping a record of all items.
• Runs and issues Workday Learning Reports.
• Promotes the image and reputation of the System by exhibiting servant leadership and providing direct and open lines of communication.
• Contributes to the work of committees, workgroups, project management, and other collaborative efforts of the System.
• Performs other duties as necessary to ensure the success of the System.

Director of Human Resources Duties

• Attends terminations of supervisory personnel either in person or via Zoom.

Skills And Abilities

• Communication: Clear and effective communication, both written and verbal.
• Confidentiality: Keeps information strictly confidential.
• Professionalism: Takes care with grooming and attire to present appropriate professional image, adhering to both the HR and SNS Guidelines for Centers.
• Interpersonal Skills: Builds rapport, manages relationships, and navigates sensitive situations with empathy and professionalism.
• Dependability: Demonstrates consistent, reliable attendance and performance of job responsibilities. Arranges backup coverage in advance and approved by Director of HR for PTO or other absences.
• Organizational Skills: Manages paperwork, maintains records, and keeps track of various HR tasks and deadlines.
• Time Management: Prioritizes tasks, manages time effectively, and meets deadlines.
• Adaptability: Adjusts to changing priorities, new technologies, and evolving business needs.
• Proficiency in HRIS Systems: Knowledge of Human Resource Information Systems (HRIS) preferably Workday, with direct hands-on experience across multiple functions including Recruiting, Core HRIS/HCMS, Time and Attendance, etc.
• Understanding of HR Technology: Familiarity with various HR technologies and software used for recruitment, onboarding and other HR functions.
• Microsoft Office Suite: Demonstrates effective skills in Microsoft Office, particularly Excel, for data analysis and reporting.
• Knowledge of Employment Laws and Regulations: Staying up to date on relevant employment laws and regulations is crucial for ensuring compliance.
• Recruitment and Onboarding: Skills in attracting, recruiting, and onboarding new employees (Assists in Candidate Sourcing, Reviewing Resumes/Applications, Screening, and coordinating with Hiring Managers, with the Onboarding Champion Program Manager and Recruiting for smooth New Hire Onboarding)
• Employee Relations: Addresses employee relations, performance management, and employee concerns keeping a professional demeanor. Reports issues to Director of HRs for guidance and assistance as needed.

Minimum Qualifications

• Bachelor’s degree in Human Resources, Healthcare Administration, or a related field preferred.
• Or Associate’s degree and three years HR related experience.
• Or High school diploma or equivalent and five years HR related experience.