Business Manager

About the role

The incumbent of this position handles a variety of tasks of a financial and human resource nature. They perform professional-level accounting work and manage the life cycle of employees. This individual will need strong interpersonal skills to work with various faculty, staff, students, and administrators at the college level.

Responsibilities

• Account Review and Reconciliation

  • Review all transactions for state, IDC, sales, grant, residuals, and foundation accounts on a monthly basis, comparing local records with appropriate ledgers. Make any needed corrections immediately when errors are identified.
  • Work closely with center directors to prepare and maintain budgets. Review account balances with directors regularly in order to discuss plans for revenue and expenditure.
  • Aid faculty and post-award paperwork for grants and contracts.
  • Maintain financial records, track all account activity, and reconcile College of Education’s center accounts monthly.

• Personnel

  • Consult regularly with center directors regarding personnel needs to help determine appropriate processes needed to ensure appointment changes are made in a timely fashion.
  • Advise directors on HR and Payroll policy and procedure.
  • Prepare or help prepare UGAJobs postings and help prepare hiring paperwork.
  • Complete alternative hiring paperwork (Retire/rehire, dual appointment, Independent Contractor).
  • Prepare or help prepare OneUSG Connect transactions for appropriate personnel and position changes.
  • Review timecards to ensure appropriate entries and approvals are processed by payroll deadlines.
  • Follow up with supervisors where approvals in the compliance component are needed.
  • Review Estimated, Additional Pay, and Validate Pay reports for each pay period to ensure accuracy of payroll and report to CBO.
  • Assist new hires with HR paperwork.

• Purchases

  • Manage purchases for Centers, including: Process requisitions via UGAMart, payment requests via UGA Financials, and UGAF paper or electronic payment processes.
  • Communicate regularly with Centers to determine purchasing needs and distribute materials appropriately when received.
  • Advise Centers on policies and procedures related to purchasing and payments. Ensure UGA/UGAF policies and procedures are followed.
  • Review and help in processing of petty cash and gift card account requests. Reconcile transactions on these accounts and balances with custodian on a monthly basis.

Qualifications

• Bachelor’s degree in a related field or equivalent.

Skills

• Knowledge of UGA systems, e.g., UGA Financials, OneUSG Connect, UGA Jobs, P-Card, UGA Mart, and financial reporting options.
• Knowledge of general office practices and procedures, including strong word processing and spreadsheet skills.
• Excellent interpersonal, written, and verbal communication skills to interact with a variety of personalities at all levels, exercising tact, confidentiality, sound judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness.
• Strong organizational and time management skills.
• Able to exercise judgment in maintenance of accounting procedures.

Benefits

Benefits Eligible

Pay

Commensurate with Experience

Schedule

Standard work day, M-F, 8 am-5 pm

Physical Demands

Work at a computer for several hours during the work day.

Is driving a responsibility of this position?

No

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

Yes

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

Yes

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)?

Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.