Business Development Assistant

Key Responsibilities

• Utilize AI tools (such as ChatGPT and other productivity platforms) to improve workflows, automate repetitive tasks, generate business insights, and support company growth initiatives
• Conduct lead generation by researching potential clients, qualifying prospects, and building targeted contact lists
• Perform outbound cold calls to prospective clients, introduce company services, and schedule appointments or follow-up meetings
• Research companies, markets, competitors, and industry trends to identify new business opportunities
• Maintain accurate records of leads, communications, and follow-up activities within the CRM system
• Assist with executive administrative tasks, including calendar management, email organization, scheduling, and document preparation
• Track company expenses and organize financial records for reporting
• Prepare reports, spreadsheets, and summaries to support business decisions
• Organize digital files, documents, and operational records
• Identify opportunities to improve processes and recommend more efficient systems and workflows
• Take ownership of assigned projects, follow through with minimal supervision, and proactively solve problems
• Perform additional administrative and business support tasks as assigned

Qualifications & Skills

• Minimum of 2-3 years of experience as an Executive Assistant, Virtual Assistant, Business Development Assistant, or similar role
• Experience using QuickBooks for bookkeeping and expense management
• Experience with lead generation, prospect research, and outbound cold calling
• Familiarity with CRM platforms (HubSpot, Salesforce, Zoho, or similar) is preferred
• Familiarity with AI tools such as ChatGPT and other productivity software to improve efficiency
• Strong research and analytical skills with the ability to gather and organize information effectively
• Excellent written and verbal English communication skills
• Proficient in Google Workspace and Microsoft Office applications
• Strong organizational skills with excellent attention to detail
• Ability to work independently, prioritize multiple tasks, and meet deadlines
• Self-starter with a high level of initiative and problem-solving ability
• Professional, reliable, and able to maintain confidentiality